Office Assistant

Beacon Hill; Wheeling (IL); On-site; USD 20,664 - 27,552; Part time

Job summary

A professional services firm in Wheeling is seeking a temporary Office Assistant for three months. The ideal candidate has at least 1 year of clerical experience, is organized, and is able to work in a fast-paced office environment. Responsibilities include data entry, managing correspondence, aiding with office supply needs, and interacting with guests. This role offers a dynamic work setting, assisting with various administrative duties to ensure a smoothly functioning office.

Qualifications

• 1+ years of experience in a busy office environment, able to work independently and in a team.
• Organized and detail-oriented, capable of fast-paced work.

Responsibilities

• Data entry, typing, and formatting paperwork.
• Scanning and uploading files to a document management system.
• Greeting guests and answering phones.

Skills

Data entry

Typing

Organizational skills

Attention to accuracy

Effective communication

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Our client, a professional services firm located in Rosemont, seeks a temporary Office Assistant for three months. The Office Assistant will report to the Office Manager. The ideal candidate has clerical or administrative experience in a professional services environment, works independently, enjoys variety, a fast-paced setting, and stays busy.

Responsibilities

• Data entry, typing, formatting, and assembling paperwork.
• Type and execute letters, general correspondence, and other documentation as needed.
• Scanning and uploading files to a paperless document management system.
• Switchboard relief, including greeting guests and answering phones.
• Restock office supplies and materials (paper, printers, copiers, faxes).
• Shred documents.
• Filing client data.
• Kitchen maintenance, restocking supplies.
• Lunch setup when catered in.
• Set up conference rooms for meetings.
• Process outgoing mail and distribute incoming mail.

Qualifications

• 1+ years of experience in a busy office environment; able to work independently and as part of a team.
• Organized, detail-oriented, and able to work in a fast-paced environment.
• Proficient in Microsoft Word and Excel.
• Attention to accuracy, effective communication skills, and ability to prioritize.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.