Professional Office Assistant Onsite

New System; Portland (OR); On-site; USD 31,684 - 37,195; Full time

Benefits offered by this job

Medical, Dental, Vision, LifeInsurance

401(k) with employer matching

Parking

Job summary

New System in NE Portland, Oregon is seeking an Accounts Payable/Accounts Receivable and Administrative Assistant to support busy office operations and deliver high level service to customers and coworkers. This full-time role covers account setup, banking deposits, payroll support, invoicing, data entry, file management, audits, and CRM tasks.

Excellent communication and multitasking are essential in this fast-paced environment.

Qualifications

• 3–4 years relevant experience in an administrative or accounting support role.
• Proficiency with Office 365, especially Excel and Word.
• Excellent customer service and communication skills.
• In-person attendance in NE Portland.

Responsibilities

• Answering phones and providing customer service.
• CRM data entry and marketing tasks.
• Data entry for sales to cost spreadsheets, payroll reports, commissions, and other tasks.
• New account setup.
• AP/AR and expense reporting.
• Bank deposits and payroll assistance.
• File management and audits.
• Other general office duties as assigned.

Skills

Customer service

Communication

Phone support

10-key

Tools

Excel

Word

Office 365

Job description

The Accounts Payable/Accounts Receivable and Administrative Assistant provides high level service to internal and external customers, and supports key office functions including account set up, cash & deposits, customer inventory and billing management, and friendly problem solving and customer support. The right candidate can track and execute tasks efficiently, and perform key administrative duties including but not limited:

• Answering Phones and Customer Service
• CRM customer information management and marketing tasks
• Data Entry: Sales to cost Spreadsheets, Payroll Report for insurance, Commission Worksheets and others as assigned
• New Account Set Up
• AP/AR and expense reporting
• Bank Deposits
• Payroll assistance
• File Management and Audits

Must display excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers and the ability to communicate effectively and remain calm and courteous under pressure.

We Require:

• 3-4 years relevant experience
• Office 365 proficiency (Including advanced Excel and Word)
• Excellent customer service / communication skills
• Multi Phone Line
• Invoicing: Statements, A/R entry and collections on past due accounts
• A/P and accurate deposit tracking
• 10-Key proficiency
• A passion for friendly service
• In-person attendance in NE Portland
• Other general office duties as assigned

We Offer:

• Fulltime, Monday - Friday
• Medical, Dental, Vision, Life Insurance
• 401(k) with employer matching
• $23 to $27 per hour DOE
• Parking

Job Type: Full-time

Pay: $23.00 - $27.00 per hour