Administrative Assistant

The Joyce Companies; Marstons Mills (MA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

401(k) with 4% company match

Health insurance

Dental insurance

Paid time off

Paid sick time

Paid jury duty

Parental leave

Referral program

Opportunities for advancement

Job summary

The Joyce Companies is seeking an Administrative Assistant to join our busy in-person office. This full-time role supports multiple companies with admin, billing, and office coordination, demanding organization and accuracy.

Responsibilities include data entry, managing Excel files, invoicing, processing payments, and generating project reports. The ideal candidate excels at multitasking, communicates clearly, and commits to reliable attendance.

Qualifications

• Strong organization, accuracy, and time-management skills.
• Ability to multitask in a fast-paced environment.
• Clear and professional communication skills.
• Positive attitude and willingness to learn.
• Reliable transportation and consistent attendance.
• Authorized to work in the U.S.

Responsibilities

• Perform accurate data entry and maintain organized files.
• Manage Excel spreadsheets and digital records.
• Answer phones and emails and interact with clients, vendors, and staff.
• Assist with general office needs and daily operations.
• Sort and distribute incoming/outgoing mail.
• Assist with invoicing, billing, and account tracking.
• Process customer payments, including credit cards, checks, and bank deposits.
• Create customer/job files and maintain contract paperwork.
• Manage job costing, purchase orders, and subcontractor billing.
• Track daily work entries and support production/billing.
• Generate reports and maintain project records.

Skills

Strong organization

Time management

Multitasking

Clear communication

Reliable transportation

Authorized to work in the U.S.

Tools

QuickBooks

NetSuite

Job description

Administrative Assistant

Full-time | Monday-Friday (8 hr. day shift)

We are seeking a sharp, motivated, and organized Administrative Assistant to join our growing team. This position will provide administrative support across multiple companies and assist with a variety of day-to-day office, billing, and operational needs. This role balances administrative support, billing, and office coordination - perfect for someone who is detail-oriented, enjoys variety, and is comfortable taking on responsibility in a busy office environment.

Key Responsibilities

Office amp; Administrative Support

• Perform accurate data entry and maintain organized files
• Manage Excel spreadsheets and digital records
• Answer phones and emails and interact with clients, vendors, and staff
• Assist with general office needs and daily operations
• Sort and distribute incoming/outgoing mail

Billing amp; Accounting Support

• Assist with invoicing, billing, and account tracking
• Process customer payments, including credit cards, checks, and bank deposits
• Create customer/job files and maintain contract paperwork
• Manage job costing, purchase orders, and subcontractor billing
• Track daily work entries and support production/billing
• Generate reports and maintain project records

What We're Looking For

• Strong organization, accuracy, and time-management skills
• Ability to multitask in a fast-paced environment
• Clear and professional communication skills
• Positive attitude and willingness to learn
• Reliable transportation and consistent attendance
• Authorized to work in the U.S.

Preferred (Not Required)

• QuickBooks and Net Suite experience
• Administrative or bookkeeping background
• Real estate / Rental industry experience
• Landscape experience

Benefits

• 401(k) with 4% company match
• Health insurance
• Dental insurance
• Paid time off
• Paid sick time
• Paid jury duty
• Parental leave
• Referral program
• Opportunities for advancement

Supplemental Pay

• Bonus opportunities
• Yearly profit sharing

Job Type: Full-time

Work Location: In person

Job Type: Full-time

Pay: From $23.00 per hour

Work Location: In person