Office Assistant

Avalonvi; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Job summary

Avalonvi is seeking an Office Assistant to support daily administrative operations. The role suits someone who pays attention to detail, communicates professionally, and can manage routine tasks while assisting colleagues with essential duties.

The position emphasizes organization, teamwork, and a proactive approach to daily responsibilities in a collaborative office environment.

Qualifications

• Strong organizational skills and attention to detail.
• Clear written and verbal communication abilities.
• Dependable, professional, and willing to learn.
• Ability to prioritize tasks and manage time effectively.
• Comfortable working independently and collaboratively.
• Positive attitude and a proactive approach to daily responsibilities.
• Previous office or administrative experience is an asset but not required.

Responsibilities

• Organize, file, and maintain company documents and records.
• Assist with preparing, copying, scanning, and distributing paperwork.
• Answer incoming calls, take messages, and direct inquiries appropriately.
• Sort incoming mail and help prepare outgoing correspondence.
• Monitor office supplies and communicate replenishment needs.
• Assist with scheduling meetings and preparing materials.
• Update routine information and maintain accurate administrative records.
• Help keep reception areas and shared office spaces organized.
• Provide general administrative assistance to team members as needed.
• Handle company information responsibly and follow established procedures.

Skills

Organizational skills

Written communication

Verbal communication

Dependable

Time management

Independent work

Team collaboration

Proactive attitude

Experience in office/admin

Job description

About Us

AtAvalonvi, we specialize in strategic, real-world marketing solutionsthat help brands connect with people where it matters most — face toface, in physical spaces, and through impactful brand experiences.Frombrand positioning to on-the-ground campaigns, we bring ideas to lifebeyond screens.

Position Summary

We are seeking a dependable and organized Office Assistant to help support daily administrative operations. This position is suited to someone who pays attention to detail, communicates professionally, and can manage routine office responsibilities while assisting colleagues with essential tasks.

Responsibilities

• Organize, file, and maintain company documents and records.
• Assist with preparing, copying, scanning, and distributing paperwork.
• Answer incoming calls, take messages, and direct inquiries appropriately.
• Sort incoming mail and help prepare outgoing correspondence.
• Monitor office supplies and communicate replenishment needs.
• Assist with scheduling meetings and preparing materials.
• Update routine information and maintain accurate administrative records.
• Help keep reception areas and shared office spaces organized.
• Provide general administrative assistance to team members as needed.
• Handle company information responsibly and follow established procedures.

Qualifications

• Strong organizational skills and attention to detail.
• Clear written and verbal communication abilities.
• Dependable, professional, and willing to learn.
• Ability to prioritize tasks and manage time effectively.
• Comfortable working independently and collaboratively.
• Positive attitude and a proactive approach to daily responsibilities.
• Previous office or administrative experience is an asset but not required.

Benefits

• Training in office procedures and administrative support.
• Collaborative and supportive team environment.
• Opportunities to strengthen organizational and communication skills.
• Professional development and potential career advancement.