Administrative Assistant

American Rheinmetall; New York (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Supportive team environment

Paid time off and holidays

Health and wellness benefits

Job summary

American Rheinmetall in New York, NY, is seeking a dependable Administrative Assistant to support staff and manage daily office operations. The ideal candidate will possess strong organizational skills, multitask effectively, and be proficient in Microsoft Office Suite. Responsibilities include managing calls and emails, scheduling meetings, and ensuring smooth office workflows. We value professionalism and a positive attitude, offering competitive pay and opportunities for professional growth.

Qualifications

• Previous administrative or office support experience preferred.
• Strong organizational and multitasking skills required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) needed.
• Ability to handle confidential information with professionalism.
• Positive attitude and strong attention to detail necessary.

Responsibilities

• Manage daily office operations and administrative tasks.
• Answer phone calls, emails, and direct inquiries professionally.
• Schedule meetings, appointments, and maintain calendars.
• Prepare documents, reports, and correspondence as needed.
• Welcome visitors and provide a positive first impression.

Skills

Organizational skills

Multitasking skills

Communication skills

Attention to detail

Professionalism

Tools

Microsoft Office Suite

Job description

Overview

We are looking for a dependable and organized Administrative Assistant who enjoys helping others and keeping daily operations running smoothly. This role is perfect for someone who is proactive, detail-oriented, and comfortable managing a variety of tasks in a fast-paced environment.

As an Administrative Assistant, you will be an important part of the team — supporting staff, coordinating office activities, and creating a welcoming and efficient workplace. The ideal candidate is someone who communicates well, stays organized under pressure, and genuinely enjoys supporting people.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Answer phone calls, emails, and direct inquiries professionally
• Schedule meetings, appointments, and maintain calendars
• Prepare documents, reports, and correspondence as needed
• Maintain organized filing systems and company records
• Assist with data entry and basic reporting
• Coordinate office supplies and vendor communications
• Welcome visitors and provide a positive first impression
• Support managers and team members with various administrative needs
• Help improve office processes and maintain an efficient workflow

Qualifications

• Previous administrative or office support experience preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle confidential information with professionalism
• Positive attitude and strong attention to detail
• Ability to work independently and as part of a team

What We Value

We value reliability, professionalism, kindness, and a willingness to help wherever needed. We believe that strong administrative support plays a major role in the success of any organization, and we appreciate individuals who bring both efficiency and a positive energy to the workplace.

• Competitive pay
• Supportive team environment
• Opportunities for professional growth
• Paid time off and holidays
• Health and wellness benefits (if applicable)