Office Administrator

Lobos Services; Texas; In loco; USD 42.000 - 64.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development

Descrizione del lavoro

Lobos Services is seeking an experienced Office Administrator to manage day-to-day administrative operations in Texas. The role requires proficiency in QuickBooks and OpenInvoice, strong organization, and multitasking abilities in a fast-paced environment.

The ideal candidate will handle financial tasks, invoicing, HR support, scheduling, and vendor/customer coordination while maintaining accurate records and timely communications with field staff.

Competenze

• Minimum of 2 years of experience in office administration.
• Experience in the oilfield services industry is highly preferred.
• Proficiency in QuickBooks and OpenInvoice is essential.
• Strong computer skills including Word, Excel, and Outlook.

Mansioni

• Oversee daily office operations to ensure efficiency and productivity.
• Manage procurement and inventory of office supplies and equipment.
• Handle accounts payable and receivable using QuickBooks and maintain financial records.
• Process and manage invoicing through OpenInvoice and follow up on payments.
• Coordinate with field staff for timely collection of job tickets and service reports.
• Arrange meetings, travel plans, and events for management and staff.
• Assist with compliance, audits, and HR-related activities.
• Provide customer service and maintain relationships with clients and vendors.
• Handle general administrative tasks and documentation.

Conoscenze

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Problem solving

Independent work

Teamwork

Formazione

High school diploma

Associate or bachelor's degree preferred

Strumenti

QuickBooks

OpenInvoice

Microsoft Office

Descrizione del lavoro

Job Description

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Office Management
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage procurement and inventory of office supplies and equipment.
• Financial Administration
  • Handle accounts payable and receivable using QuickBooks.
  • Maintain accurate financial records and assist in preparing financial statements.
• Invoice Processing
  • Manage billing and invoicing through OpenInvoice.
  • Ensure timely and accurate submission of invoices and follow up on payments.
• Coordination with Field Staff
  • Collect and organize job tickets and service reports from field personnel.
  • Communicate effectively with field staff to ensure accurate documentation.
• Scheduling and Coordination
  • Arrange meetings, appointments, and travel plans for management and staff.
  • Coordinate company events and training sessions.
• Compliance and Reporting
  • Ensure adherence to company policies and industry regulations.
  • Assist in compliance audits and implement necessary improvements.
• Human Resources Support
  • Assist with onboarding new employees and maintaining personnel records.
  • Support HR initiatives and employee relations activities.
• Customer Service
  • Address client inquiries promptly and professionally.
  • Maintain positive relationships with clients and vendors.
• General Administrative Tasks
  • Handle correspondence, prepare reports, and manage office documentation.
  • Perform other duties as assigned to support company objectives.

Qualifications

• Experience
  • Minimum of 2 years of experience in office administration.
  • Experience in the oilfield services industry is highly preferred.
• Technical Skills
  • Proficiency in QuickBooks and OpenInvoice is essential.
  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Education
  • High school diploma required.
  • An associate's or bachelor's degree in Business Administration or a related field is preferred.
• Skills and Abilities
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy.Ability to work independently and solve problems effectively.
  • Strong interpersonal skills and a team-oriented mindset.
• Knowledge
  • Familiarity with compliance requirements in the oilfield services sector is a plus.
  • Understanding of general accounting principles and financial reporting.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and advancement.

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.