Administrative Assistant

TXO Partners; Sidney (MT); In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

TXO Partners LP is seeking an Administrative Assistant to provide administrative and operational support to field personnel and foremen. Primary duties include processing invoices, maintaining grease records, and generating related reports.

The role requires 3+ years of office experience, strong Microsoft Office skills, and the ability to manage multiple tasks with minimal supervision. A valid driver's license is required for company vehicle support.

Competenze

• High school diploma or equivalent preferred.
• 3+ years of administrative experience preferred.
• Proficiency in Microsoft Office applications, email, data entry, and electronic document management.
• Ability to use or learn OpenInvoice and ProdView in support of invoice processing and field operations.
• Strong attention to detail and organizational skills, particularly in invoice coding, verification, and operational recordkeeping.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence and reports.
• Ability to prioritize competing responsibilities, meet deadlines, follow established procedures, and maintain accurate documentation with minimal supervision.
• Ability to work collaboratively with administrative personnel, field staff, foremen, vendors, and corporate office contacts.
• Maintain a valid driver's license and an acceptable driving record in accordance with company requirements to operate company vehicles as needed.

Mansioni

• Review, code, verify, and process invoices for accuracy and completeness.
• Route invoices to appropriate personnel for approval and processing.
• Process invoices in OpenInvoice according to routing responsibilities.
• Follow up on invoice discrepancies, missing documentation, and approvals as needed.
• Complete end-of-month documentation and turnover, including grease books or run tickets.
• Maintain organized electronic and physical filing systems for invoices and records.
• Provide administrative support to field personnel and foremen for documentation and reporting needs.
• Assist operators, consultants, and vendors with basic administrative questions.
• Draft correspondence and prepare reports related to administrative responsibilities.
• Maintain open communication with the administrative team and offer cross-duty support.

Conoscenze

Attention to detail

Organizational skills

Written and verbal communication

Time management

Collaboration

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office

OpenInvoice

ProdView

Descrizione del lavoro

The Administrative Assistant provides administrative and operational support to field personnel and foremen, with primary responsibility for invoice processing, monthly grease records, oil and water tickets, and related reporting.

Duties & Responsibilities

• Review, code, verify, and process printed, emailed, and electronically submitted invoices for accuracy and completeness.
• Route invoices to the appropriate personnel for approval and processing in accordance with established procedures.
• Process invoices in OpenInvoice according to assigned route responsibilities.
• Follow up on invoice discrepancies, missing documentation, and outstanding approvals as needed.
• Complete assigned end-of-month (EOM) documentation and turnover, including grease books or run tickets, according to established responsibilities.
• Maintain organized electronic and physical filing systems for invoices and operational records.
• Provide administrative support to field personnel and foremen for documentation and reporting needs.
• Assist operators, consultants, and vendors with basic administrative questions and concerns as needed
• Draft correspondence and prepare reports related to assigned administrative and operational responsibilities.
• Maintain open and active communication with administrative team regarding task completion and offer cross-duty support as needed
• Perform other related administrative duties as assigned.

Knowledge, Skills & Abilities

• High school diploma or equivalent preferred.
• 3+ years of administrative experience preferred.
• Proficiency in Microsoft Office applications, email, data entry, and electronic document management.
• Ability to use or learn OpenInvoice and ProdView in support of invoice processing and field operations.
• Strong attention to detail and organizational skills, particularly in invoice coding, verification, and operational recordkeeping.
• Strong written and verbal communication skills, including the ability to prepare professional correspondence and reports.
• Ability to prioritize competing responsibilities, meet deadlines, follow established procedures, and maintain accurate documentation with minimal supervision.
• Ability to work collaboratively with administrative personnel, field staff, foremen, vendors, and corporate office contacts.
• Maintain a valid driver's license and an acceptable driving record in accordance with company requirements to operate company vehicles as needed.

Equal Opportunity Employer

Prospective employees will receive consideration without discrimination because of race, color, religion, marital status, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran status, disability, or genetic information.