Office Administrator

Ames Construction; Ephrata (Lancaster County); On-site; USD 42,000 - 64,000; Full time

Job summary

Ames Construction is seeking an Office Administrator to support accounting activities and daily office operations. You will perform accurate financial processing, recordkeeping, and administrative coordination to keep projects on track.

The role requires strong organizational skills, attention to detail, and effective communication. You will handle invoices, vendor records, payments, and document management while collaborating across departments.

Qualifications

• Prior experience in office administration or accounting.
• Proficiency with standard office, document management, and accounting software preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to manage multiple priorities with accuracy.
• Ability to work independently and collaboratively within a team environment.
• Proactive and professional handling of confidential information.

Responsibilities

• Process and track invoices, credits, and other accounts payable transactions.
• Coordinate invoice approvals and resolve discrepancies with vendors and internal teams.
• Maintain vendor records, payment information, and financial documentation.
• Process routine payments, reconcile accounts, and support vendor onboarding.
• Maintain inventory, mileage, fuel, and other operational records.
• Coordinate vehicle registration paperwork and related compliance documentation.
• Prepare payments and obtain insurance or compliance records as needed.
• Process and update subcontractor payment applications in coordination with project teams.
• Assist with accounting reconciliations, reporting, and financial recordkeeping.
• Handle calls, mail, supplies, and general office administration.
• Support company document management systems and administrative needs across departments.
• Perform other duties as assigned.

Skills

Office administration

Accounting

Communication skills

Organizational skills

Independent & team work

Tools

Accounting software

Document management software

Office suite

Job description

Position Description

Position Title: Office Administrator Reports To: HR & Safety Manager Date: October 22, 2026

Position Summary

The Office Administrator supports accounting activities and daily office operations through accurate financial processing, recordkeeping, and administrative coordination. This role requires strong organizational skills, attention to detail, and effective communication.

Essential Functions/Responsibilities

• Process and track invoices, credits, and other accounts payable transactions.
• Coordinate invoice approvals and resolve discrepancies with vendors and internal teams.
• Maintain vendor records, payment information, and financial documentation.
• Process routine payments, reconcile accounts, and support vendor onboarding.
• Maintain inventory, mileage, fuel, and other operational records.
• Coordinate vehicle registration paperwork and related compliance documentation.
• Prepare payments and obtain insurance or compliance records as needed.
• Process and update subcontractor payment applications in coordination with project teams.
• Assist with accounting reconciliations, reporting, and financial recordkeeping.
• Handle calls, mail, supplies, and general office administration.
• Support company document management systems and administrative needs across departments.
• Perform other duties as assigned.

Qualifications

• Prior experience in office administration, administrative support, or accounting preferred.
• Proficiency with standard office, document management, and accounting software preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and ability to manage multiple priorities with accuracy.
• Ability to work independently and collaboratively within a team environment.
• A proactive and professional approach to handling confidential information.