Office Administrator

Dnb-Electric-Inc; Lexington (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health package

Supplemental Insurance options

Company paid Short-term disability

Company Match Retirement Savings plan

Generous PTO program and paid Holidays

Casual work environment

Direct Deposit weekly

Job summary

Dnb-Electric-Inc is seeking a full-time Office Administrator to manage front-desk duties, data entry, and basic bookkeeping in a fast-paced office. You will coordinate with managers, field staff and office personnel to ensure smooth operations.

This role reports to the Office/Finance Manager and requires attention to detail, strong communication, and proficiency with QuickBooks, MS Office and Google Sheets. On-site schedule Monday-Thursday 8:00am-5:00pm, with potential overtime.

Qualifications

• Knowledge of QuickBooks is required.
• Excellent attention to detail and accuracy.
• High school diploma or GED.
• Preferably one year of office and/or administrative experience.
• AP/AR experience and MS Word, Excel, Outlook and Google Sheets knowledge.

Responsibilities

• Greet and assist visitors and customers; direct calls and manage front-desk workflow.
• Perform data entry, basic bookkeeping (AP/AR), and maintain invoices and records.
• Create job folders, purchase orders, and coordinate with field staff and managers.
• Monitor emails to the main company mailbox and manage office supply records.
• Support warehouse sign-ins and general office duties as needed.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

Mathematical skills

Education

High school diploma or GED

Tools

QuickBooks

MS Word

Excel

Outlook

Google Sheets

Job description

Job Summary:

*THIS IS NOT A REMOTE POSITION*

We are seeking a full time Office Administrator. The ideal candidate is organized, highly detail-oriented, customer service driven and can manage multiple projects in a fast-paced office environment. This person will be the first point of contact for callers and visitors as well as work directly with Managers, field, and office staff. Coordinates various administrative office tasks and functions between all departments to ensure office operations run smoothly.

This position reports directly to the Office/Finance Manager.

Job Duties:

• Greet and assist all visitors/customers
• Able to maintain the confidentiality of sensitive information
• Direct all incoming phone calls
• Perform data entry, basic bookkeeping, and general office duties to include accounts payable and accounts receivable
• Maintain records and correspondence file management database for all pending work and invoices
• Create job folders, work orders and estimates
• Provide Purchase Orders to Field Staff
• Monitoring and distributing all incoming email that comes to the primary Company email address.
• Keep record of office supplies needed
• Assist Warehouse Associate in signing for deliveries

Other Duties:

Please note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Schedule:

Monday through Thursday 8:00am-5:00pm, 36 hours per week with the possibility of 40 hours to accommodate workflow.

Qualifications:

• Knowledge of QuickBooks is required.
• Excellent attention to detail and accuracy.

• High school diploma or GED
• Preferably one year of previous office and/or administrative experience
• Construction office experience a plus
• AP/AR experience
• Great communication, listening, organizational, mathematical and time management skills
• Knowledge of office software including MS Word, Excel, Outlook and Google sheets

Physical Requirements:

• Work in a climate-controlled office setting with the ability to sit for long periods at a time
• Occasionally able to lift, push, pull, carry some medium objects weighing no more than 50 pounds
• This role routinely uses standard office equipment such as phones, copiers, faxes, scanners, etc.

Benefits and Perks:

• Health package
• Supplemental Insurance options
• Company paid Short-term disability
• Company Match Retirement Savings plan
• Generous PTO program and paid Holidays
• Casual work environment
• Direct Deposit weekly