Office Manager Bookkeeper

Variety Staffing; Berkeley Heights (NJ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Dynamic and supportive work environment

Opportunities for growth and ownership of functions

Competitive salary based on experience

Job summary

Variety Staffing in Berkeley Heights, New Jersey is seeking a detail-oriented individual to manage office operations and bookkeeping tasks. Responsibilities include maintaining records in QuickBooks, processing payroll, and supporting daily office functions. Ideal candidates will have strong organizational and communication skills, along with experience in bookkeeping. Working in a dynamic environment, you'll help foster a positive team culture and handle various administrative tasks, contributing to the overall efficiency of the operations.

Qualifications

• Proven experience in bookkeeping, particularly using QuickBooks Desktop.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with construction/service paperwork is a plus.

Responsibilities

• Manage bookkeeping tasks including payroll processing and invoice tracking.
• Oversee office administration such as inventory management and employee onboarding.
• Foster a positive team culture and maintain office supply inventory.

Skills

Bookkeeping (QuickBooks Desktop)

Organizational skills

Communication skills

Microsoft Excel proficiency

Multitasking ability

Job description

Job Overview

We are a growing construction company looking for a highly organized and proactive individual to manage essential office operations and bookkeeping tasks. This is an in-office position requiring attention to detail, initiative, and the ability to juggle multiple responsibilities.

Responsibilities

Bookkeeping & Financial Management

• Enter and organize all receipts in QuickBooks Desktop.
• Maintain physical files, ensuring they are properly labeled and stored.
• Process bi-weekly payroll.
• Prepare, send, and track invoices; confirm receipt of invoices with clients.
• Manage bill payments for vendors and other operational expenses.

Office Administration

• Monitor email for customer requests.
• Prepare quotes for labor and parts; provide follow-up with customers.
• Place orders for parts and inventory; package and prepare orders.
• Complete new employee onboarding.
• Collect and verify timekeeping for employees.
• Monitor due dates for employee performance reviews and yearly education requirements, coordinate and schedule training and appointments.
• Organize and maintain the office supply inventory, including uniforms, paper, and other essentials.
• Ensure smooth office operations and address any team or equipment needs promptly.
• Occasionally pick up parts or run errands.

Team & Culture Management

• Maintain a positive team environment by organizing birthday greetings and tracking key dates for team members.
• Foster a collaborative and welcoming atmosphere in the office.

Requirements

• Proven experience in bookkeeping (QuickBooks Desktop).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize responsibilities effectively.
• Familiarity with construction/service paperwork and processes is a plus.
• Proficiency in Microsoft Excel and other basic office tools.
• Positive attitude and a proactive approach to problem-solving.

What We Offer

• A dynamic and supportive work environment.
• Opportunities to grow and take ownership of key administrative functions.
• Competitive salary based on experience.