Associate Admin - Springtown, TX

Patterson-UTI Drilling Company, LLC; Springtown (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Patterson-UTI Drilling Company, LLC is seeking an Office Administrator to provide essential support across the department, manage office operations, and assist HR, IT, and vendors. You will handle reporting, data entry, onboarding, and scheduling, while ensuring confidentiality and professional conduct.

The role requires at least two years in an administrative office setting, proficiency with MS Office and SAP, and strong organizational skills to manage multiple tasks with accuracy.

Qualifications

• Proficient in MS Office and SAP/ERP for reporting and data entry.
• Ability to pull and review operational reports and follow up with vendors and teams.
• Strong communication and customer service skills; maintain confidentiality.
• Detail oriented, organized, and able to multitask under pressure.
• Two years of office administrative support experience; HS diploma.

Responsibilities

• Provide general office support including stocking, conference room management, and catering for meetings.
• Coordinate with vendors on orders and follow up on delivery issues.
• Use SAP/ERP systems to support production activities, including creating production orders and maintaining data.
• Pull and maintain reports on late orders, production status, on-time delivery and other metrics.
• Maintain SharePoint site, e-learnings, manuals, and organizational charts.
• Assist in Asset Management projects and maintain electronic asset records.
• Manage departmental reports weekly, monthly or quarterly.
• Support regional personnel with system troubleshooting and processes.
• Assist with employee onboarding and scheduling interviews/travel logistics.
• Maintain a clean, professional office environment.
• Identify and resolve data/doc issues to avoid delays.
• Follow company policy, processes and controls.
• Perform other related duties as required.

Skills

MS Office

SAP/ERP

Report creation

Data analysis

Confidentiality

Customer service

Verbal & written communication

Multitasking

Time management

Team collaboration

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

SharePoint

Job description

The successful candidate will: set high standards of performance for themselves and others; be professional in written, verbal and personal actions in any situation; seek new knowledge and experiences; have an analytical mindset that can utilize factual data to develop creative and business-oriented solutions; be self-aware and adjust accordingly to different environments and audiences.

Detailed Description

• Provide general office support such as stocking kitchen and office supplies, conference room management, and ordering catering for group meetings
• Contact vendors to follow up on open and past-due orders and assist with resolving delivery issues.
• Use SAP/ERP systems to support production activities, including creating production orders, routers/routings, and maintaining related data.
• Pull and maintain reports for late orders, production status, on-time delivery, and other departmental performance metrics.
• Proof and maintain Department's SharePoint site, e-learnings, manuals, technical documents, organizational charts, and phone lists
• Assist in Asset Management projects including locating assets, researching asset history, and maintaining electronic asset records
• Manage various departmental reports by creating, proofing, distributing, and maintaining final reports on a weekly, monthly or quarterly basis as needed
• Support regional personnel with system troubleshooting and processes
• Assist with employee onboarding to include computer requests, systems training(s), and ordering business cards as needed
• Work with Hiring Managers, Recruiting, and HR to help facilitate logistics for interviewees such as scheduling interviews and booking travel/transportation
• Maintain a clean, organized and professional office environment
• Promptly identify and resolve issues with documents or data to avoid processing delays
• Follow all Company policy, processes, and controls in performing assigned duties
• Perform other related duties as required or deemed necessary

Job Requirements

• Proficient computer skills in MS Office Suite including Excel, Word, PowerPoint and Outlook as well as other business systems as required
• Ability to learn and effectively use SAP or other ERP systems for reporting, production support, and data entry.
• Ability to pull, organize, and review operational reports and follow up on outstanding items with vendors and internal teams.
• Ability to create reports and analyze data for accuracy from various business systems
• Maintain professional demeanor in all situations with the ability to work effectively with executives, employees at all levels, and third parties

• Ability to maintain Company and employee confidentiality at all times and handles sensitive information and protect Company proprietary information in an appropriate manner.

• Demonstrate outstanding customer service skills

• Excellent verbal and written communication skills
• Ability to be resourceful and proactive in dealing with issues that may arise
• Extremely detail oriented with the ability to organize, multitask, and prioritize work while under pressure

Minimum Qualifications

• High School Diploma or GED
• Minimum of 2 years of experience in an office administrative support role

Preferred Qualifications

• Experience with the oil field services industry is a plus
• Experience with SharePoint is a plus
• Bachelor's degree preferred

Additional Details

This job requires the ability to work under time-sensitive deadlines and maintain a calm and professional demeanor when adversity is encountered. It also requires the physical ability to work in office environment including the ability to sit for long periods of time while performing office or computer tasks. The job may require minimal overtime including weekend or holidays. All applicants must be able to commit to a full-time schedule.