Oilfield Office Administrator & Billing Specialist

Lobos Services; Texas; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development

Job summary

Lobos Services is seeking an experienced Office Administrator to manage day-to-day administrative operations in Texas. The role requires proficiency in QuickBooks and OpenInvoice, strong organization, and multitasking abilities in a fast-paced environment.

The ideal candidate will handle financial tasks, invoicing, HR support, scheduling, and vendor/customer coordination while maintaining accurate records and timely communications with field staff.

Qualifications

• Minimum of 2 years of experience in office administration.
• Experience in the oilfield services industry is highly preferred.
• Proficiency in QuickBooks and OpenInvoice is essential.
• Strong computer skills including Word, Excel, and Outlook.

Responsibilities

• Oversee daily office operations to ensure efficiency and productivity.
• Manage procurement and inventory of office supplies and equipment.
• Handle accounts payable and receivable using QuickBooks and maintain financial records.
• Process and manage invoicing through OpenInvoice and follow up on payments.
• Coordinate with field staff for timely collection of job tickets and service reports.
• Arrange meetings, travel plans, and events for management and staff.
• Assist with compliance, audits, and HR-related activities.
• Provide customer service and maintain relationships with clients and vendors.
• Handle general administrative tasks and documentation.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Problem solving

Independent work

Teamwork

Education

High school diploma

Associate or bachelor's degree preferred

Tools

QuickBooks

OpenInvoice

Microsoft Office

Job description

Lobos Services is seeking an experienced Office Administrator to manage day-to-day administrative operations in Texas. The role requires proficiency in QuickBooks and OpenInvoice, strong organization, and multitasking abilities in a fast-paced environment.

The ideal candidate will handle financial tasks, invoicing, HR support, scheduling, and vendor/customer coordination while maintaining accurate records and timely communications with field staff.