Office Administrator

DNB Electric Inc; Lexington (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health package

Supplemental Insurance options

Company paid Short-term disability

Company Match Retirement Savings plan

Generous PTO program and paid Holidays

Casual work environment

Direct Deposit weekly

Job summary

DNB Electric Inc is seeking a full-time Office Administrator to support day-to-day operations in a fast-paced office environment. The ideal candidate is organized, detail-oriented, and customer-service driven, capable of managing multiple projects while coordinating with Managers, field teams, and office staff.

This role reports to the Office/Finance Manager and involves data entry, bookkeeping (AP/AR), records management, and handling new job folders, estimates, and vendor communications.

Qualifications

• Knowledge of QuickBooks is required.
• Excellent attention to detail and accuracy.
• High school diploma or GED; one year of office/administrative experience preferred.
• Experience in construction office is a plus.
• Strong communication and organizational skills.

Responsibilities

• Greet and assist visitors/customers.
• Direct all incoming phone calls and manage mail/email.
• Perform data entry, bookkeeping (AP/AR) and general office duties.
• Maintain records and document management; prepare job folders and estimates.
• Provide purchase orders to field staff.
• Support warehouse in sign-for deliveries.
• Coordinate duties across departments and report to Office/Finance Manager.

Skills

Attention to detail

Communication

Organizational skills

Time management

Customer service

Education

High school diploma or GED

1 year administrative experience

Tools

QuickBooks

MS Word

Excel

Outlook

Google Sheets

Job description

Job Summary:

We are seeking a full time Office Administrator. The ideal candidate is organized, highly detail-oriented, customer service driven and can manage multiple projects in a fast-paced office environment. This person will be the first point of contact for callers and visitors as well as work directly with Managers, field, and office staff. Coordinates various administrative office tasks and functions between all departments to ensure office operations run smoothly.

This position reports directly to the Office/Finance Manager.

Job Duties:

• Greet and assist all visitors/customers
• Able to maintain the confidentiality of sensitive information
• Direct all incoming phone calls
• Perform data entry, basic bookkeeping, and general office duties to include accounts payable and accounts receivable
• Maintain records and correspondence file management database for all pending work and invoices
• Create job folders, work orders and estimates
• Provide Purchase Orders to Field Staff
• Monitoring and distributing all incoming email that comes to the primary Company email address.
• Keep record of office supplies needed
• Assist Warehouse Associate in signing for deliveries

Other Duties:

Please note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Schedule:

Monday through Thursday 8:00am-5:00pm, 36 hours per week with the possibility of 40 hours to accommodate workflow.

Qualifications:

• Knowledge of QuickBooks is required.
• Excellent attention to detail and accuracy.

• High school diploma or GED
• Preferably one year of previous office and/or administrative experience
• Construction office experience a plus
• AP/AR experience
• Great communication, listening, organizational, mathematical and time management skills
• Knowledge of office software including MS Word, Excel, Outlook and Google sheets

Physical Requirements:

• Work in a climate-controlled office setting with the ability to sit for long periods at a time
• Occasionally able to lift, push, pull, carry some medium objects weighing no more than 50 pounds
• This role routinely uses standard office equipment such as phones, copiers, faxes, scanners, etc.

Benefits and Perks:

• Health package
• Supplemental Insurance options
• Company paid Short-term disability
• Company Match Retirement Savings plan
• Generous PTO program and paid Holidays
• Casual work environment
• Direct Deposit weekly