Office Administrator

Beacon Hill Staffing Group; New York (NY); Presencial; USD 45 000 - 65 000; Tempo parcial

Resumo da oferta

Beacon Hill Staffing Group is seeking a Temporary Office Administrator for an on-site role in Manhattan supporting a 40-person office. The position runs ASAP through mid-to-late January, with hours 7:30am–12:30pm, five days a week, and compensation up to $40/hour.

The role includes front-desk duties, coordinating conference rooms and deliveries, managing pantry and mail, maintaining cleanliness, and providing backup administrative support.

Qualificações

• Bachelor's degree is required.
• 1-2 years in facilities maintenance, office services, or related field.
• Self-motivated, highly organized, and able to prioritize competing demands.
• Clear communication with all levels of staff, guests, vendors, and team members.

Responsabilidades

• Greet guests as receptionist and manage conference room activity.
• Maintain kitchen pantry and manage deliveries to stay within budget.
• Retrieve daily food deliveries from the office lobby for staff.
• Keep kitchen and offices clean; coordinate maintenance for appliances.
• Oversee building security for visitors and vendors performing maintenance.
• Monitor and organize office supplies and storage; order new items as needed.
• Receive and deliver all mail and maintain confidentiality.
• Provide backup administrative support as needed.
• Assist with ad-hoc errands and projects.

Conhecimentos

Receptionist experience

Office administration

Communication skills

Budget-conscious mindset

Detail-oriented

Lifting heavy equipment

Stand/walk long periods

Multitasking & prioritization

Discretion with confidential matters

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a leading investment management firm, is seeking a Temporary Office Administrator to support an office of 40 staff members. The role will start as soon as possible and go on until the middle or end of January. Hours are 7:30am - 12:30pm. This position is fully on site in the firm's Manhattan office, five days per week. Compensation is up to $40/hour.

Responsibilities

• Serve as company's receptionist by greeting guests, monitoring daily conference room activity, and maintaining clean and orderly conference rooms.
• Ensure kitchen pantry is fully stocked, well maintained, and in budget by managing weekly Fresh Direct, Corporate Essentials, and Amazon deliveries.
• Retrieve food deliveries from office lobby for all employees on daily basis.
• Maintain kitchen and office cleanliness; Coordinate with maintenance companies to ensure all kitchen and office appliances are in good working order.
• Supervise building security for all external visitors and vendors related to routine maintenance services.
• Proactively monitor and organize office supplies and storage areas; Order new supplies, furniture, appliances, and electronics as needed.
• Receive and deliver all mail services while maintaining confidentiality.
• Serve as a backup administrative support if/when needed.
• Assist with various requests, such as running local errands, and projects on an ad-hoc basis.

Qualifications

• ~1-2 years in a related position within the facilities maintenance, office services, or similar field.
• Self-motivated and highly organized with the ability to prioritize competing demands and meet set deadlines.
• Communicates clearly and demonstrates a sense of urgency/discretion in addressing timely and confidential matters.
• Possesses the ability to speak with all levels of employees, guests, vendors, and team members.
• Proactive and self-motivated while demonstrating a results-oriented, budget-conscious, and firm-first mindset.
• Displays keen attention to detail and efficient problem-solving skills.
• Comfortable in a fast-paced, complex, and highly matrixed environment.
• Receives constructive feedback in an impersonal, professional manner and adapts accordingly.
• Protect the firm's reputation by presenting self with a polished and professional demeaner.
• Able-bodied with the ability to lift heavy equipment and comfortable standing or walking for long periods of time.
• Bachelor's degree is required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future