Senior Admin Assistant

Beacon Hill Staffing Group, LLC; Waltham (MA); Hybride; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical, Dental, Vision package

Leave programs

Résumé du poste

Beacon Hill Staffing Group in Waltham, MA is seeking a Senior Administrative Assistant for a 3+ month contract at a life sciences company. The position offers $40/hour on a hybrid schedule (4 days onsite), with a standard 40-hour work week from 8:30 AM to 5:00 PM.

Responsibilities include supporting C-level executives, managing complex calendars and travel arrangements (domestic and international), preparing presentations and reports, processing expense reports, and coordinating internal and

Qualifications

• Experience supporting C-level or senior executives.
• Strong organizational, communication, and calendar management skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsabilités

• Provide comprehensive administrative support to C-level executives and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate domestic and international travel arrangements and itineraries.
• Process expense reports and assist with meeting preparation and follow-up.
• Coordinate internal and external meetings with multiple stakeholders.
• Prepare and organize presentations, reports, correspondence, and other documentation.
• Maintain confidentiality when handling sensitive information.
• Assist with general office and administrative operations.
• Collaborate with other administrative professionals to support daily business needs.

Connaissances

Executive support

Calendar management

Multitasking

Communication skills

Prioritization

Outils

Microsoft Office

Outlook

Description du poste

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This temporary Senior Administrative Assistant opportunity offers $40/hour and is expected to last 3+ months. The position is based in Waltham, MA at a life sciences company, and follows a hybrid schedule (4 days onsite), working 8:30 AM - 5:00 PM, 40 hours per week.

Responsibilities

• Provide comprehensive administrative support to C-level executives and senior leadership
• Manage complex calendars, meetings, appointments, and scheduling
• Coordinate domestic and international travel arrangements and itineraries
• Process expense reports and assist with meeting preparation and follow-up
• Coordinate internal and external meetings with multiple stakeholders
• Prepare and organize presentations, reports, correspondence, and other documentation
• Maintain confidentiality when handling sensitive information
• Assist with general office and administrative operations
• Collaborate with other administrative professionals to support daily business needs

Qualifications

• Previous administrative experience within life sciences, biotech, pharmaceutical, or a related industry preferred
• Experience supporting C-level or senior executives
• Strong organizational, communication, and calendar management skills
• Proficiency with Microsoft Office and Outlook
• Ability to manage multiple priorities in a fast-paced environment
• Strong corporate Senior Administrative Assistant experience required; entry-level Executive Assistant experience also considered
• Qualified candidates encouraged to apply for immediate consideration

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.
• We look forward to working with you. Beacon Hill. Employing the Future (TM)