Receptionist

Beacon Hill Staffing Group, LLC; Village of Rye Brook (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

Beacon Hill Staffing Group in Rye Brook, NY seeks a temporary Receptionist/Concierge for short-term coverage. On-site hours are 8:00am–5:00pm with flexibility; wage up to $30/hr.

Role involves greeting visitors, handling calls, managing registrations, coordinating meetings, events support, and collaboration with security and marketing teams. The ideal candidate holds a Bachelor's degree (preferred) and 2+ years in a fast-paced professional setting, with strong organizational and office software

Qualifications

• Bachelor's Degree highly preferred.
• 2+ years of receptionist/administrative assistant experience.
• Exceptional time, task, and resource management skills.
• Positive 'can do' attitude; strong team player and able to work independently.
• Working knowledge of Microsoft Office including Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Greet visitors and clients in a professional manner.
• Answer phone calls and direct to the appropriate person or department.
• Handle inquiries and provide basic information about the company.
• Manage visitor registration and escort visitors to conference rooms.
• Provide admin support to events; assist with signs, wifi cards, name plates, etc.
• Schedule meetings and coordinate conference room bookings; assist IT with virtual meetings.
• Coordinate catering and beverage requests.
• Handle internal and external communications professionally.
• Collaborate with security to maintain a safe environment; support workplace logistics for events.

Skills

Receptionist/administrative experience

Time / task / resource management

Positive attitude / team player

Independent work capability

Education

Bachelor's Degree

Tools

Microsoft Office (Word, Outlook, Excel, PowerPoint)

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, an asset-management firm in Rye Brook, NY, is seeking a Temporary Receptionist/Concierge for short term temp coverages over the next several months. This role is on-site when requested in the office. The hours are generally 8:00am - 5:00pm with flexibility as needed. Hourly rate is up to $30/hr.

Responsibilities:

• Greeting visitors and clients in a professional and friendly manner
• Answering phone calls and directing them to the appropriate person or department
• Handling inquiries and providing basic information about the company
• Manage visitor registration, notify staff of visitor arrivals, and escort Visitors to conference rooms
• Assist with general administrative tasks such as scheduling team meetings, provide administrative support to the Events team as needed such as signs, Wi-Fi cards, name plates, etc.
• Scheduling and coordinating meetings and conference room bookings and work with IT regarding virtual meetings, video conferences, and conference calls
• Manage catering and beverage requests
• Handling internal and external communication in a professional manner
• Collaborating with security personnel to maintain a safe and secure environment
• Work closely with Marketing for all events by attending logistics meetings, handling all Workplace Services logistics during events, and connecting with catering labor support for event

Qualifications:

• Bachelor's Degree highly preferred
• 2+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required.
• Exceptional time, task, and resource management skills.
• Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)