Office Admin

Beacon Hill Staffing Group, LLC; Oak Brook (IL); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Federal leave programs

State leave programs

Job summary

Beacon Hill Staffing Group is seeking a motivated Office Administrator to support daily office operations, coordinate administrative activities, and ensure a positive experience for employees, visitors, and business partners in a fast-paced environment.

Responsibilities include front office management, meeting and travel scheduling, record-keeping, onboarding support, and processing invoices. A degree and 3+ years of related experience, plus strong MS Office skills, are preferred.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or related field preferred.
• 3+ years of experience in office administration or related role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information.

Responsibilities

• Manage front office operations, including greeting visitors, answering phones, and handling correspondence.
• Coordinate meetings, calendars, and travel arrangements as needed.
• Maintain office supplies, equipment, and vendor relationships.
• Assist with document preparation, data entry, filing, and record maintenance.
• Serve as a point of contact for employees, clients, and vendors regarding administrative matters.
• Support onboarding activities, office communications, and company events.
• Process invoices, expense reports, and other administrative documentation.
• Maintain accurate records and confidentiality of sensitive information.
• Assist leadership and departments with administrative projects and special assignments.
• Identify opportunities to improve office processes and efficiency.

Skills

Organizational skills

Communication skills

Professional demeanor

Confidentiality

Customer service

Multitasking

Education

Associate's or Bachelor's degree in Business Administration/Communications

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. We are seeking a motivated and detail-oriented Office Administrator for our client, a growing organization looking to add a reliable administrative professional to their team. The Office Administrator will play a key role in supporting daily office operations, coordinating administrative activities, and ensuring a positive experience for employees, visitors, and business partners. The ideal candidate is organized, proactive, professional, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage front office operations, including greeting visitors, answering phones, and handling incoming and outgoing correspondence.
• Coordinate meetings, conference rooms, calendars, and travel arrangements as needed.
• Maintain office supplies, equipment, and vendor relationships to ensure smooth day-to-day operations.
• Assist with document preparation, data entry, filing, and record maintenance.
• Serve as a point of contact for employees, clients, and vendors regarding general administrative matters.
• Support onboarding activities, office communications, and company events.
• Process invoices, expense reports, and other administrative documentation.
• Maintain accurate records and reports while ensuring confidentiality of sensitive information.
• Assist leadership and various departments with administrative projects and special assignments.
• Help identify opportunities to improve office processes and operational efficiency.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3+ year of experience in office administration, administrative support, customer service, reception, or a related role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and problem-solving abilities.
• Professional demeanor with excellent customer service skills.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated, dependable, and eager to contribute to a collaborative team environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal leave programs
• State leave programs

Benefits are offered to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!Beacon Hill. Employing the Future (TM)