Office Administrator

Vaco Recruiter Services; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

The Office Administrator role in Nashville, TN supports a fast-paced real estate office by maintaining smooth operations, compliance, and serving as a primary liaison for staff, agents, and vendors.

You will manage licensing, onboarding, filings, and transaction records, assist with recruiting support, CRM management, and marketing efforts, while planning meetings and trainings to keep the office professional and efficient.

Qualifications

• Strong administrative, organizational, and multitasking skills.
• Ability to work independently and manage competing priorities.
• Excellent communication and customer service skills.
• Experience in real estate, office management, compliance, or operations support preferred.
• Proficiency with Microsoft Office and CRM/database systems.

Responsibilities

• Manage licensing, onboarding, transfers, and compliance-related activities
• Maintain transaction records, trust logs, and document filing systems
• Process commission paperwork, invoices, expense reports, and office funds
• Coordinate office maintenance, vendor relationships, and equipment repairs
• Support marketing and advertising initiatives for agents
• Plan meetings, trainings, office events, and special projects
• Assist with recruiting support, CRM management, and general office administration
• Ensure a professional, organized, and efficient office environment

Skills

Administrative skills

Organizational skills

Multitasking

Communication skills

Customer service

Real estate experience

Tools

Microsoft Office

CRM/database systems

Job description

Office Administrator

We're seeking a highly organized Office Administrator to support the daily operations of a fast-paced real estate office. This role is responsible for ensuring smooth office operations, maintaining compliance, supporting agents and management, coordinating administrative functions, and serving as a key point of contact for staff, clients, and vendors.

Key Responsibilities:

• Manage licensing, onboarding, transfers, and compliance-related activities
• Maintain transaction records, trust logs, and document filing systems
• Process commission paperwork, invoices, expense reports, and office funds
• Coordinate office maintenance, vendor relationships, and equipment repairs
• Support marketing and advertising initiatives for agents
• Plan meetings, trainings, office events, and special projects
• Assist with recruiting support, CRM management, and general office administration
• Ensure a professional, organized, and efficient office environment

Qualifications:

• Strong administrative, organizational, and multitasking skills
• Ability to work independently and manage competing priorities
• Excellent communication and customer service skills
• Experience in real estate, office management, compliance, or operations support preferred
• Proficiency with Microsoft Office and CRM/database systems

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.