Real Estate Assistant- Transaction Coordinator

Chico Homes Real Estate Sales Inc; Chico (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Chico Homes Real Estate Sales Inc. is seeking a motivated Real Estate Assistant to support our real estate team with a strong foundation in general office tasks.

The ideal candidate will adapt quickly to various technology applications and maintain meticulous records. You will manage listings, client databases, and communications, respond to inquiries, and assist the Broker with market research and documentation for property listings.

Qualifications

• Experience in real estate office administration.
• Strong organizational skills and attention to detail.
• Ability to work independently with minimal guidance.
• Preferred: Real estate license or progress toward one.

Responsibilities

• Maintain organized files and records, both digital and physical.
• Utilize technology applications for managing listings, client databases, and communication.
• Respond to client inquiries promptly and professionally.
• Perform market research to assist Broker with property listings.
• Manage utilities setup and termination.
• Track expenses and process reimbursements with proper documentation.
• Coordinate with escrow and calculate commission demands.

Skills

Tech adaptability

Office support

Attention to detail

Problem solving

Time management

Self-motivation

Communication

Education

Real estate license preferred

Tools

CRM software

Accounting software

Microsoft Excel

Job description

We are seeking a motivated and detail-oriented Real Estate Assistant to support our real estate team. The ideal candidate will demonstrate adaptability to various technology applications while possessing a strong foundation in general office tasks.

Key Responsibilities

• Maintain organized files and records, both digitally and physically, ensuring easy access to important documents.
• Utilize various technology applications for managing listings, client databases, and communication.
• Respond to client inquiries promptly and professionally, providing excellent customer service.
• Perform market research and compile relevant information to assist Broker in property listings.
• Start and stop utilities.
• Track expenses and process reimbursement requests, ensuring all documentation is accurate and complete.
• Calculate and initiate commission demands. Coordinate with escrow company.
• Manage bank deposits and maintain records of financial transactions with high attention to detail.
• Collaborate with the accountant to provide full documentation for financial reporting and audits.
• Support Broker with general office tasks, including data entry, filing, and document preparation.
• Follow instructions meticulously while completing tasks with a high degree of accuracy and attention to detail.
• Proactively identify and solve operational challenges, ensuring a seamless workflow.
• Assist in managing real estate transactions from start to finish, ensuring all documentation is accurate and submitted on time.
• Provide administrative support by managing calendars, scheduling appointments, and coordinating meetings.

Qualifications

• Proven ability to quickly adapt to multiple new technologies and software applications.
• Strong general office experience with a focus on administrative support.
• Excellent problem-solving skills with an ability to think critically.
• Highly organized with a keen attention to detail.
• Task-driven and capable of managing multiple priorities effectively.
• Self-starter with a proactive approach to challenges and tasks. The office is small and very quiet. The assistant must be self-disciplined, highly accountable, and comfortable working alone, although guidance is only a call/text/email away.
• Preferred: Real estate license or working towards obtaining one.
• Preferred: Experience as a Transaction Coordinator, but not mandatory. Alternately, a background in property management can be useful.