Office Administrator

Floridian Plumbing Inc; Jacksonville (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A plumbing service company in Jacksonville is seeking an Office Administrator to perform a variety of clerical and administrative functions essential for driving company success. The role requires previous office administration experience, proficiency in Microsoft Office Suite, and the ability to prioritize tasks effectively. Additionally, strong communication skills are crucial for greeting guests and providing excellent customer service. This position is vital for maintaining smooth office operations.

Qualifications

• Previous experience in office administration or related fields.
• Knowledge of building departments and permit submission process.
• Ability to handle confidential information with discretion.

Responsibilities

• Draft correspondences and formal documents.
• Plan and schedule appointments and events.
• Greet and assist onsite guests.

Skills

Office administration experience

Priority and multitasking

Customer service

Proficiency in Microsoft Office Suite

Excellent communication skills

Job description

We are seeking an Office Administratorto join our team!You will performclerical and administrative functionsin order to drive company success.

Responsibilities

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Operate and manage phone systems, directing calls and taking messages as needed
• Provide general office support, including filing, copying, scanning, and organizing documents
• Assist with clerical tasks such as new hire files, general files, data entry, scheduling appointments, and maintaining records
• Deliver excellent customer service by addressing inquiries and resolving issues promptly
• Transcribe documents and correspondence accurately
• Perform all other office tasks

Qualifications

• Previous experience in office administrationor other related fields
• Ability to prioritize and multitask
• Knowledge of building departments and permit submission process
• Have permitting and/or construction office experience
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar
• Excellent written and verbal communication skills