Office Administrator

XXI Wine & Spirits; Miami (FL); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Job summary

twenty-one wine & spirits seeks a dedicated Office Administrator in Miami, FL. This on-site, full-time role oversees daily office operations, handles correspondence, supports sales and inventory processes, and coordinates schedules.

The successful candidate will prepare basic reports, track invoices, and ensure adherence to company procedures. Requirements include a high school diploma, bilingual abilities, proficiency in QuickBooks and MS Office, plus strong communication and organizational

Qualifications

• Must be bilingual with strong communication skills
• Proficient with MS Office and basic computer applications
• Experience with office equipment, filing, scheduling and invoicing is required
• Customer service experience in retail, hospitality, or similar
• Attention to detail and ability to multitask in a fast-paced environment
• On-site work in Miami, FL; high school diploma or higher preferred
• Basic understanding of bookkeeping principles and vendor communication

Responsibilities

• Coordinate daily office activities to ensure efficiency and policy compliance
• Manage phone calls, emails, letters, and packages
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel and financial data
• Track office supplies and place orders as needed
• Prepare reports and presentations as assigned
• Assist colleagues and maintain smooth interdepartmental collaboration

Skills

Bilingual

QuickBooks

MS Office

Organization & time management

Communication skills

Education

High school diploma

BSc/BA in office administration or related field (preferred)

Tools

QuickBooks

Job description

Pay: $15.00 - $20.00 per hour

Job description:

office administrator

Company Description

twenty-one wine & spirits is a wine and spirits distribution dedicated to offering a curated selection of products and a welcoming experience for customers. The company values professionalism, reliability, and strong relationships with vendors and guests. Team members are encouraged to contribute ideas that improve operations and customer satisfaction. The environment is fast-paced yet collaborative, with opportunities to learn about the wine and spirits industry.

Role Description

The Office Administrator at twenty-one wine & spirits is a full-time, on-site role based in Miami, FL. This role oversees daily office operations, including managing correspondence, organizing files and records, maintaining office supplies and equipment, and coordinating schedules and appointments. The person in this position will handle customer inquiries, support sales and inventory processes, assist with vendor communications, and ensure smooth collaboration between the office and store teams. They will prepare basic reports, track invoices and receipts, and uphold company policies and procedures. The role also involves identifying opportunities to improve administrative workflows and supporting management in day-to-day decision-making.

Qualifications

• Strong Office Administration and Administrative Assistance skills to manage daily operations, documentation, and scheduling.
• Proficiency with Office Equipment and related tools, including printers, phones, and basic computer applications (e.g., email, spreadsheets).
• Effective Communication skills, with the ability to interact clearly and professionally with team members, vendors, and customers.
• Customer Service experience, demonstrating a friendly, solution-oriented approach in a retail or hospitality environment.
• Attention to detail, organizational skills, and the ability to prioritize tasks in a fast-paced setting.
• Basic understanding of inventory or retail operations; experience in wine, spirits, or hospitality is a plus.
• Ability to work on-site in Miami, FL, with consistent reliability and punctuality.
• High school diploma or equivalent; further education or certifications in business, administration, or related fields are advantageous.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Skills

• Proven experience as an office administrator, office manager or relevant role
• Ability to prioritize and multitask
• Outstanding communication and interpersonal abilities
• Must be bilingual
• Must be proficient in Quickbooks
• Excellent organizational and Time management skills
• Excellent written and verbal communication skills
• Strong attention to detail
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred

Job Type: Full-time

Salary: From $15.00 - $20.00

9 hour shift - 40hrs a week no guaranty overtime.

10am-7pm

Benefits

• Health insurance

Application Question(s)

Are you Proficient in Quickbooks?

Education

High school or equivalent (Preferred)

Work Location

One location

Job category: General Administration and Other