Office & Sales Administrator

Mayflower Glass Co Inc; Brewster (MA); On-site; USD 39,000 - 48,000; Full time

Job summary

Mayflower Glass Co Inc in Brewster, MA is seeking an Office & Sales Administrator to join our team. You will manage front desk, coordinate sales support, and handle bookkeeping with QuickBooks and MS Office.

This role blends administrative excellence with client interaction to keep daily operations smooth and customers satisfied. The ideal candidate is highly organized, proactively communicates, handles confidential information with discretion, and thrives in a fast-paced environment.

Qualifications

• Experience in office management or administrative roles.
• Strong data entry and attention to detail.
• Excellent phone etiquette and professional communication.
• Ability to maintain confidential information with discretion.

Responsibilities

• Manage front desk operations and direct phone calls professionally.
• Perform data entry, filing, calendar management and maintain confidentiality.
• Support sales by assisting client communication, preparing sales docs, coordinating appointments.
• Use QuickBooks and MS Office for bookkeeping, invoicing and reporting.
• Oversee office supplies and maintain an organized workspace.
• Provide excellent customer service via phone or email to ensure client satisfaction.

Skills

Office management

Organizational skills

Data entry

Customer service

Interpersonal skills

Confidentiality

Time management

Tools

QuickBooks

Microsoft Office Suite

Excel

Job description

Overview

We are seeking a dynamic and detail-oriented Office & Sales Administrator to join our team. This vital role combines office management with sales support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to facilitate efficient office functions and foster positive client relationships. This paid position offers an exciting opportunity to contribute to a vibrant team while honing your administrative and sales skills in a fast-paced environment.

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
• Handle all administrative tasks including data entry, filing, calendar management, and maintaining confidential information with discretion.
• Support sales activities by assisting with client communication, preparing sales documentation, and coordinating appointments or meetings.
• Utilize software such as QuickBooks and Microsoft Office Suite to perform bookkeeping, invoicing, and report generation accurately.
• Oversee office supplies inventory, order necessary materials, and ensure the workspace remains organized and efficient.
• Provide exceptional customer service by addressing inquiries promptly via phone or email, ensuring client satisfaction.

Qualifications

• Proven office management or administrative experience with strong organizational skills.
• Proficiency in computer literacy including Microsoft Office applications (Word, Excel, Outlook) and QuickBooks for bookkeeping purposes.
• Excellent phone etiquette and experience handling multi-line phone systems with professionalism.
• Strong data entry skills with high accuracy and attention to detail.
• Experience in customer service or client communication roles demonstrating excellent interpersonal skills.
• Ability to handle confidential information responsibly while maintaining discretion at all times.
• Prior experience in clerical tasks such as filing, typing, and time management is preferred.

Join us as an Office & Sales Administrator to be a key contributor in creating a welcoming environment while supporting our sales efforts! Your organizational talents combined with your proactive approach will help drive our success forward—making every day productive and rewarding!

Pay: $28.00 - $35.00 per hour

Expected hours: 40.0 per week

Work Location: In person