Miami Office Administrator — Bilingual | QuickBooks

XXI Wine & Spirits; Miami (FL); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Job summary

twenty-one wine & spirits seeks a dedicated Office Administrator in Miami, FL. This on-site, full-time role oversees daily office operations, handles correspondence, supports sales and inventory processes, and coordinates schedules.

The successful candidate will prepare basic reports, track invoices, and ensure adherence to company procedures. Requirements include a high school diploma, bilingual abilities, proficiency in QuickBooks and MS Office, plus strong communication and organizational

Qualifications

• Must be bilingual with strong communication skills
• Proficient with MS Office and basic computer applications
• Experience with office equipment, filing, scheduling and invoicing is required
• Customer service experience in retail, hospitality, or similar
• Attention to detail and ability to multitask in a fast-paced environment
• On-site work in Miami, FL; high school diploma or higher preferred
• Basic understanding of bookkeeping principles and vendor communication

Responsibilities

• Coordinate daily office activities to ensure efficiency and policy compliance
• Manage phone calls, emails, letters, and packages
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel and financial data
• Track office supplies and place orders as needed
• Prepare reports and presentations as assigned
• Assist colleagues and maintain smooth interdepartmental collaboration

Skills

Bilingual

QuickBooks

MS Office

Organization & time management

Communication skills

Education

High school diploma

BSc/BA in office administration or related field (preferred)

Tools

QuickBooks

Job description

twenty-one wine & spirits seeks a dedicated Office Administrator in Miami, FL. This on-site, full-time role oversees daily office operations, handles correspondence, supports sales and inventory processes, and coordinates schedules.

The successful candidate will prepare basic reports, track invoices, and ensure adherence to company procedures. Requirements include a high school diploma, bilingual abilities, proficiency in QuickBooks and MS Office, plus strong communication and organizational