Office Administrator

B Side Selections, LLC; Indianapolis (IN); On-site; USD 22,041 - 27,552; Part time

Job summary

A wine and spirits distributor in Indianapolis is seeking an organized and detail-oriented Office Administrator to support business operations. The successful candidate will manage administrative tasks and assist in accounting and inventory processes. Proficiency in QuickBooks and strong Microsoft Excel skills are mandatory. This role offers a salary between $16.00-$20.00 per hour and a dynamic work environment focused on team collaboration.

Qualifications

• Proficiency in QuickBooks is mandatory.
• Strong Microsoft Excel skills including formulas and data organization.
• Comfortable in a fast-paced, team-oriented environment.

Responsibilities

• Maintain and organize company records and documents.
• Support accounting tasks including data entry and invoicing.
• Manage schedules and communication for internal teams.
• Create and maintain spreadsheets and reports.
• Assist with inventory and purchase order management.
• Coordinate with vendors and internal staff.

Skills

QuickBooks proficiency

Microsoft Excel skills

Experience with Google Workspace

Exceptional organizational skills

Strong written and verbal communication skills

Ability to manage multiple tasks

Job description

B Side Selections, LLC is a locally owned distributor of fine wine and spirits that is a dynamic, growing company dedicated to delivering exceptional service and operational excellence. We are seeking a highly organized and detail-oriented Office Administrator to join our team and support our day-to-day business operations.

Position Overview

The Office Administrator will play a key role in maintaining smooth office operations, managing administrative tasks, and supporting accounting and inventory processes. The ideal candidate is proactive, efficient, and able to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

• Maintain and organize company records, documents, and digital files
• Support accounting tasks, including data entry, invoicing, and reconciliation
• Manage schedules, calendars, and communication for internal teams
• Create and maintain spreadsheets, reports, and tracking documents
• Assist with inventory and purchase order management as needed
• Manage product entry within internal sales platforms and ERP
• Coordinate with vendors, clients, and internal staff
• Support general office functions, including supply management and correspondence

Required Skills & Qualifications

• Proficiency in QuickBooks (mandatory)
• Strong Microsoft Excel skills, including formulas, data organization, and data entry
• Experience with Google Workspace (Google Drive, Sheets, Docs, etc.)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively
• Comfortable in a fast-paced, team-oriented environment

Preferred Qualifications

• Prior experience in office administration, bookkeeping, or related roles
• Experience in the beverage, distribution, or hospitality industry (a plus)

If you are a results-driven individual with a passion for wines and spirits, and you thrive in a challenging yet rewarding sales environment, we encourage you to apply.

Location: Indianapolis, IN

Salary: $16.00-$20.00 per hour