Office Administrative Coordinator

Beacon Hill Staffing Group, LLC; Richmond Heights (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Beacon Hill Staffing Group, LLC, based in the United States, seeks an organized Office Administrator to support daily operations, greet visitors, manage vendor relationships, and ensure a professional workplace environment.

The role covers scheduling, filing, data entry, onboarding support, invoicing, and event coordination across departments, with a focus on confidentiality and customer service. The position requires independence, attention to detail, and strong communication.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Skills

Office administration

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Customer-service mindset

Confidentiality

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator to support daily office operations and ensure a professional, efficient workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while providing administrative support across multiple departments.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM)