Office Administrator

US Diversity Job Search; Casa Grande (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off / leave programs

Job summary

Beacon Hill is recruiting an Office Administrator for a client in Casa Grande. This role supports daily office operations and ensures administrative processes run efficiently in a fast-paced environment.

Key responsibilities include handling incoming calls, data entry, payroll paperwork, expense reports, AMEX audits, and maintaining records. The ideal candidate has 2+ years of office experience and strong MS Office skills.

Qualifications

• 2+ years administrative or clerical experience.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Strong data entry with high accuracy.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Perform accurate data entry and maintain organized electronic and physical records.
• Organize, distribute, and track employee paychecks and related documentation.
• Assist employees and management with expense report preparation and submission.
• Review and audit American Express (AMEX) expense reports for accuracy, compliance, and proper documentation.
• Maintain office files, records, and administrative documentation.
• Support day-to-day office operations and assist with special projects as needed.
• Provide general administrative support to management and staff.

Skills

Data entry

MS Office

Excel

Outlook

Word

Organizational skills

Communication

Multitasking

Tools

Microsoft Office

Data entry software

Job description

Office Administrator

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. We are currently recruiting for an Office Administrator for a client in Casa Grande. This individual will be responsible for supporting daily office operations and ensuring administrative processes run efficiently.

Key Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Perform accurate data entry and maintain organized electronic and physical records.
• Organize, distribute, and track employee paychecks and related documentation.
• Assist employees and management with expense report preparation and submission.
• Review and audit American Express (AMEX) expense reports for accuracy, compliance, and proper documentation.
• Maintain office files, records, and administrative documentation.
• Support day-to-day office operations and assist with special projects as needed.
• Provide general administrative support to management and staff.

Qualifications

• 2+ years of administrative, office support, or clerical experience preferred.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities in a fast-paced environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future