Executive Assistant/Receptionist

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Cell phone reimbursement

Pre-tax commuter benefits

PTO

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant / Receptionist to support two Partners at a healthcare-focused private equity firm. This on-site role blends executive support, reception, and office management, including calendar and travel logistics, supplier coordination, and event support.

The ideal candidate has 3+ years of relevant experience, a Bachelor’s degree preferred, and strong MS Office skills.

Qualifications

• 3+ years of administrative, Executive Assistant, receptionist, office management, or related experience.
• Bachelor's degree preferred.
• Financial services, private equity, healthcare, consulting, professional services, or hospitality experience welcome.
• Strong calendar management and travel coordination skills.
• Excellent customer service and hospitality instincts.
• Advanced Microsoft Office proficiency.

Responsibilities

• Provide executive support to two Partners, including calendar management and scheduling.
• Coordinate domestic travel arrangements, itineraries, and meeting logistics.
• Serve as the primary receptionist, greeting visitors and managing incoming calls.
• Manage conference room scheduling, catering, and meeting preparation.
• Act as a gatekeeper while maintaining a professional and welcoming front‑of‑house presence.
• Order office supplies, pantry inventory, FreshDirect deliveries, and office lunches.
• Coordinate vendors, building management, maintenance requests, and office operations.
• Assist with expense tracking, credit card reconciliations, and budgeting support.
• Maintain contact databases, memberships, subscriptions, and executive records.
• Manage incoming and outgoing mail, courier services, and shipping requests.
• Support board dinners, annual investor meetings, and firm events alongside the administrative team.
• Assist with special projects, research, presentations, and additional administrative initiatives.

Skills

Calendar management

Travel coordination

Reception

Office management

Customer service

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized, proactive Executive Assistant / Receptionist to support two Partners while serving as the primary front‑of‑house representative for a growing healthcare-focused private equity firm. This is a blended executive support, reception, and office management role that combines traditional administrative responsibilities with hospitality, office coordination, and event support. The ideal candidate is professional, approachable, resourceful, and enjoys being part of a close‑knit team where no task is too big or too small. Hours are generally 9:00am-5:00pm with flexibility as needed, and the role is fully onsite five days per week.

Key Responsibilities

• Provide executive support to two Partners, including calendar management and scheduling
• Coordinate domestic travel arrangements, itineraries, and meeting logistics
• Serve as the primary receptionist, greeting visitors and managing incoming calls
• Manage conference room scheduling, catering, and meeting preparation
• Act as a gatekeeper while maintaining a professional and welcoming front‑of‑house presence
• Order office supplies, pantry inventory, FreshDirect deliveries, and office lunches
• Coordinate vendors, building management, maintenance requests, and office operations
• Assist with expense tracking, credit card reconciliations, and budgeting support
• Maintain contact databases, memberships, subscriptions, and executive records
• Manage incoming and outgoing mail, courier services, and shipping requests
• Support board dinners, annual investor meetings, and firm events alongside the administrative team
• Assist with special projects, research, presentations, and additional administrative initiatives

Qualifications

• 3+ years of administrative, Executive Assistant, receptionist, office management, or related experience
• Bachelor's degree preferred
• Financial services, private equity, healthcare, consulting, professional services, or hospitality experience welcome
• Strong calendar management and travel coordination skills
• Excellent customer service and hospitality instincts
• Advanced Microsoft Office proficiency
• Strong organizational abilities and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and changing deadlines
• Resourceful, proactive mindset with strong follow‑through
• Collaborative, team‑oriented attitude and willingness to assist wherever needed

Compensation / Benefits

• Up to $85K base salary + discretionary annual bonus
• 100% employer‑paid medical, dental, and vision coverage for employees and dependents
• 401(k) plan
• Cell phone reimbursement
• Pre‑tax commuter benefits
• PTO package
• Fully onsite schedule (5 days per week)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)