Administrative Assistant

AppleOne Employment Services; San Rafael (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k)

Sick pay

Job summary

AppleOne Employment Services in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity supporting leadership, departments, residents, and daily office operations. The role suits a detail-oriented office professional who values stability and teamwork.

The ideal candidate has 1–2 years of office experience and strong organizational skills, with proficiency in Microsoft 365. You will greet visitors, handle mail, coordinate supplies, and assist with meetings while

Qualifications

• Provide front desk, reception, and visitor support in a professional administrative setting.
• Prepare documents, update records, maintain files, and complete administrative projects.
• Support meetings, office supply management, mail distribution, postage, and general office coordination.
• Assist staff and residents with office equipment, communication needs, and administrative requests.

Responsibilities

• Greet, direct, and assist visitors and residents while maintaining a clean, organized reception area.
• Provide administrative and clerical support, including document preparation, data updates, research, records maintenance, and special projects.
• Manage incoming mail, postage, office supplies, kitchen supplies, and general inventory for administrative areas.
• Assist with office equipment coordination, including printers, phones, computers, small office machines, and service call dispatching as needed.
• Support board and committee meeting preparation, including notices, packet formatting, document preparation, setup, and meeting logistics.
• Maintain confidentiality while supporting resident, vendor, department, and administrative records.

Skills

Reception & front desk

Document preparation

Office coordination

Microsoft 365

Organization & detail orientation

Communication skills

Confidential information handling

Team collaboration

Tools

Microsoft 365

Job description

Job Summary

A respected nonprofit senior community in San Rafael, CA is seeking an Administrative Assistant for a temp-to-hire opportunity supporting administrative leadership, department teams, residents, visitors, and daily office operations. This role is a strong fit for a detail-oriented office professional who enjoys variety, organization, customer service, and being a dependable point of contact in a busy administrative environment. The Administrative Assistant will work closely with supportive leadership and collaborative team members while helping maintain a professional, welcoming, and well-organized office setting. This is an excellent opportunity for someone with 1 to 2 years of office experience who values stability, community-focused work, positive teamwork, and the potential to grow into a long-term role.

Key Responsibilities

• Greet, direct, and assist visitors and residents while maintaining a clean, organized, and professional reception area.
• Provide administrative and clerical support, including document preparation, data updates, research, records maintenance, and special projects.
• Manage incoming mail, postage, office supplies, kitchen supplies, and general inventory for administrative areas.
• Assist with office equipment coordination, including printers, phones, computers, small office machines, and service call dispatching as needed.
• Support board and committee meeting preparation, including notices, packet formatting, document preparation, setup, and meeting logistics.
• Maintain confidentiality while supporting resident, vendor, department, and administrative records.

Compensation and Benefits

• Pay: $24 to $26 per hour.
• Job Type: Temp-to-hire.
• Location: San Rafael, CA.

Required Qualifications and Skills

• Provide front desk, reception, and visitor support in a professional administrative setting.
• Prepare documents, update records, maintain files, and complete administrative projects.
• Support meetings, office supply management, mail distribution, postage, and general office coordination.
• Assist staff and residents with office equipment, communication needs, and administrative requests.
• 1 to 2 years of administrative assistant, office support, clerical, or related experience.
• Strong organizational skills with excellent attention to detail.
• Proficiency with word processing and spreadsheets, preferably Microsoft 365.
• Ability to handle confidential information with professionalism and discretion.
• Effective written and verbal communication skills, including business writing and telephone etiquette.
• Strong interpersonal skills with patience, professionalism, and a customer-service mindset.
• Good analytical, problem-solving, prioritization, and follow-through skills.
• Ability to work in a busy environment with frequent interruptions while maintaining accuracy and a positive attitude.
• Willingness to work occasional overtime when needed to meet deadlines.

Preferred Qualifications

• Experience working in a nonprofit, community, residential, senior living, or service-oriented environment.
• Familiarity with office equipment, printers, phones, laptops, projectors, digital cameras, and basic troubleshooting coordination.
• Experience supporting board meetings, committees, meeting packets, notices, or formal administrative meeting preparation.
• Comfort assisting older adults or residents who may require extra patience and clear communication.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.