Office Administrator

AppleOne Employment Services; Redmond (WA); On-site; USD 28,000 - 36,000; Full time

Job summary

AppleOne Employment Services in Redmond, WA is seeking a dependable Office Administrator for a temp-to-hire role. The ideal candidate has 1–2 years of office support experience and will assist with phones, scheduling, visitors, mail, and data entry to keep the office running smoothly.

You will join a professional team, support daily operations, and gain a solid foundation in administrative functions with room to grow.

Qualifications

• Support day-to-day office operations including phones, scheduling, visitors, mail, and files.
• Maintain accurate records, spreadsheets, and internal documents with attention to detail.
• Provide reliable front-office support and professional communication.

Responsibilities

• Answer incoming calls, route messages, and respond to inquiries.
• Greet visitors and support front-office operations for a professional environment.
• Assist with scheduling, calendar coordination, and conference room setups.
• Receive, sort, and distribute mail and shipments; support document management.
• Maintain organized files and data entry across spreadsheets and records.

Skills

Communication

Organization

Time management

Data entry

Phone etiquette

Tools

Microsoft Office

Outlook

Excel

Job description

Job Summary

We are seeking a dependable and professional Office Administrator for a temp-to-hire opportunity in Redmond, WA. This role is ideal for an early-career administrative professional with 1-2 years of office, clerical, reception, or administrative support experience who is looking for a stable opportunity with room to learn and grow.

The Office Administrator will support the daily operations of a busy professional office by assisting with phones, scheduling, visitors, mail, meetings, documents, data entry, and general office organization. This is a great fit for someone who enjoys being a trusted resource for others, takes pride in keeping an office running smoothly, and brings a positive, helpful attitude to work each day.

This opportunity offers exposure to a variety of administrative functions, interaction with employees and leadership, and the chance to build a strong foundation in office administration. The ideal candidate will be reliable, organized, detail-oriented, and committed to providing excellent internal and external support.

Key Responsibilities

• Answer incoming calls professionally, route calls, take accurate messages, and respond to general inquiries.
• Greet visitors, clients, vendors, and guests while providing friendly and professional front-office support.
• Assist with scheduling, calendar coordination, conference room reservations, meeting preparation, and meeting room setup or reset.
• Receive, sort, and distribute mail, packages, deliveries, outgoing correspondence, and shipments.
• Perform data entry, maintain spreadsheets and records, organize files, scan documents, copy materials, and support general document management.
• Monitor office and kitchen supplies, maintain organized common areas, support facility coordination, and assist with administrative projects as assigned.

Compensation and Benefits

• Pay range: $20.00 to $26.00 per hour.
• Job type: Temp-to-hire.
• Location: Redmond, WA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Required Qualifications and Skills

• Support day-to-day office operations, including phones, visitors, mail, scheduling, filing, and supplies.
• Coordinate meetings, calendars, conference rooms, materials, refreshments, and meeting room organization.
• Provide administrative support to employees, executives, and leadership as requested.
• Maintain accurate records, documents, spreadsheets, contact lists, and internal office information.
• 1-2 years of administrative, office assistant, reception, clerical, or related professional experience preferred.
• Strong professional references required.
• Demonstrated stable employment history, reliability, punctuality, and dependability.
• Strong working knowledge of Microsoft Office, especially Outlook, Word, Excel, and Teams.
• Comfortable answering and transferring multi-line phone calls.
• Previous scheduling and calendar management experience preferred.
• Strong data entry, computer, filing, scanning, copying, and document organization skills.
• Excellent written and verbal communication skills.
• Professional, friendly demeanor when interacting with visitors, executives, employees, vendors, and clients.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize multiple tasks, adjust to changing needs, and follow through on assignments.
• Ability to maintain discretion and confidentiality when handling business or employee information.

Preferred Qualifications

• Experience supporting executives, leadership teams, or multiple departments in an office environment.
• Experience coordinating meetings, preparing materials, and supporting internal events or office activities.
• Familiarity with maintaining office supplies, shared spaces, conference rooms, and basic facility coordination.
• A strong interest in building a long-term administrative career in a professional office setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf