HR & Office Operations Manager (Nonprofit Arts)

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 65,000 - 80,000; Full time

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a dependable Human Resources / Office Manager to support daily operations, payroll, and employee records for a growing nonprofit. This hands-on role blends HR duties with office administration and requires confidentiality and organizational excellence.

You will manage day-to-day operations, assist the Chief of Staff, coordinate vendors, and help host events and performances as needed.

Qualifications

• Manage office operations and administrative workflows for a growing organization.
• Process payroll accurately and maintain employee administration records.
• Support onboarding, offboarding, personnel files, and confidential HR documentation.
• Coordinate vendors, office services, internal communications, scheduling, and special projects.
• Hands-on payroll processing experience is required.
• 4-6 years of progressive experience in office management, human resources, payroll administration, or related administrative role.
• Paylocity experience is preferred.

Responsibilities

• Manage day-to-day office operations, including supplies, equipment, vendors, facilities requests, records, correspondence, and general administrative needs.
• Support HR administration, including onboarding, offboarding, personnel file maintenance, employee documentation, and confidential employee records.
• Process payroll accurately and on schedule, including approved updates for new hires, terminations, compensation changes, and other payroll changes.
• Assist the Chief of Staff with administrative projects, scheduling, meetings, internal communications, and organizational priorities.
• Maintain a professional, organized, and welcoming office environment for employees, leadership, visitors, vendors, and community partners.
• Provide administrative and operational support for events, performances, productions, and other organizational activities as needed.

Skills

Office management

Payroll administration

HR documentation

Onboarding

Vendor coordination

Scheduling

Communications

Tools

Paylocity

Job description

AppleOne Employment Services in Costa Mesa, CA is seeking a dependable Human Resources / Office Manager to support daily operations, payroll, and employee records for a growing nonprofit. This hands-on role blends HR duties with office administration and requires confidentiality and organizational excellence.

You will manage day-to-day operations, assist the Chief of Staff, coordinate vendors, and help host events and performances as needed.