Neurosurgery Operations & Admin Coordinator

TuftsMedicine; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

TuftsMedicine is seeking an experienced administrative coordinator to provide support across programs, organizing resources to meet short- and long-term goals. You will liaise with leadership, manage day-to-day operations, and help ensure the delivery of high-quality health services.

The role involves budgeting, staffing, and front desk oversight, with a focus on improving workflows and compliance. Strong communication is essential for coordinating internal and external partners in a fast-paced

Qualifications

• Two (2) years' administrative experience.
• High school diploma or equivalent.
• Five (5) years' administrative experience in healthcare setting.
• Bilingual.

Responsibilities

• Collaborates with leadership to improve service outcomes aligned with hospital mission and scope of service.
• Oversees day-to-day functions including budget compliance/payroll, staffing, scheduling, front desk operations, revenue capture, and prior authorization as needed.
• Acts as the first level point of contact for clerical needs of the program, handling timesheets, office supplies, mail, and billing.
• Works with clinical and administrative teams to develop workflows and improve efficiency.
• Coordinates staffing patterns based on volume and needs to ensure uninterrupted patient care.
• Collects, analyzes, and uses data to inform decisions.
• Facilitates inter- and intra-departmental and external communication with community services and other departments.
• Conducts meetings to discuss policies and updates to enhance care delivery.
• Assists with regulatory compliance with standards (ACR/JCAHO/ACOS).
• Participates in Quality Improvement activities and orientation for new employees.
• Communicates progress to management to achieve goals.

Skills

Administrative experience

Healthcare experience

Bilingual

Education

High school diploma or equivalent

Job description

TuftsMedicine is seeking an experienced administrative coordinator to provide support across programs, organizing resources to meet short- and long-term goals. You will liaise with leadership, manage day-to-day operations, and help ensure the delivery of high-quality health services.

The role involves budgeting, staffing, and front desk oversight, with a focus on improving workflows and compliance. Strong communication is essential for coordinating internal and external partners in a fast-paced