Multi-Site Administrative Scheduler & Operations Specialist

Stanfordlivetickets; Palo Alto (CA); On-site; USD 45,000 - 84,000; Full time

Benefits offered by this job

Health benefits start when you start

Tuition assistance

PTO days

Job summary

Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. Duties include scheduling, calendar management, and coordinating multi-site clinical operations across North Bay, East Bay, and South Bay.

You will partner with Clinical Operations and Finance to align scheduling with labor distribution, assist with recruitment logistics, onboarding, and event coordination.

Qualifications

• High school diploma and four years of administrative experience, or a combination of education and relevant experience.
• Advanced computer skills with office software and email applications.
• Excellent organizational, verbal and written communication skills.
• Ability to prioritize, multi-task, and work independently.

Responsibilities

• Support clinical operations and scheduling for the division using the Qgenda system across inpatient, outpatient, and procedural services.
• Coordinate faculty scheduling for up to eight faculty, aligning with coverage plans and multi-site operations.
• Prepare routine reports on clinic utilization, coverage, and faculty effort (FTE).
• Assist with recruitment logistics and the interview process with Academic Affairs and search committees.
• Support onboarding of new faculty and coordinate operational logistics across sites.

Skills

Scheduling

Administrative support

Communication

Qgenda system

Calendar management

Multi-site coordination

Onboarding coordination

Education

High school diploma

Tools

Qgenda

Microsoft Office

Job description

Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. Duties include scheduling, calendar management, and coordinating multi-site clinical operations across North Bay, East Bay, and South Bay.

You will partner with Clinical Operations and Finance to align scheduling with labor distribution, assist with recruitment logistics, onboarding, and event coordination.