Senior Administrative & Operations Coordinator

SLAC; Palo Alto (CA); On-site; USD 45,000 - 84,000; Full time

Benefits offered by this job

Health benefits

PTO days

Tuition assistance

403(b) plan

Flexible work options

Commuter transportation

Job summary

Stanford University is seeking an Administrative Associate 3 to provide high-level support for the Sean N. Parker Center and Pathology department.

This on-site role requires independent judgment, calendar management, event coordination, and draft/edit of documents for presentations and grants. You will handle complex financial transactions, assist with budgets, supervise students or temporary staff, coordinate travel, and ensure compliance with university policies.

Qualifications

• Advanced computer skills and experience with office software and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Customer service and interpersonal skills.
• Ability to multi-task, prioritize, and assign work to others.

Responsibilities

• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel.
• Oversee complex financial transactions; monitor and reconcile budget statements; assist with vendor selection.
• Lead day-to-day work of student and/or temporary workers, including scheduling, deadlines, and performance input.
• Coordinate and monitor routine maintenance services; plan office moves and minor renovations.

Skills

Computer skills

Office software

Verbal communication

Written communication

Customer service

Multitasking

Problem solving

Education

High school diploma and four years of administrative experience

Job description

Stanford University is seeking an Administrative Associate 3 to provide high-level support for the Sean N. Parker Center and Pathology department.

This on-site role requires independent judgment, calendar management, event coordination, and draft/edit of documents for presentations and grants. You will handle complex financial transactions, assist with budgets, supervise students or temporary staff, coordinate travel, and ensure compliance with university policies.