Administrative Associate 2 - On-Site Ops & Events

SLAC; Palo Alto (CA); On-site; USD 47,000 - 58,000; Full time

Job summary

Stanford University seeks an Administrative Associate 2 to provide administrative and operational support to the Department of Biomedical Data Science in the Stanford School of Medicine. The role reports to the Associate Director of Finance and Administration and involves handling a wide range of routine tasks in a collaborative, inclusive environment.

The position is on-site three to four days per week and is a 6-month fixed-term appointment, reflecting our dynamic project work and commitment

Responsibilities

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events, including vendor coordination and materials distribution.
• Draft and disseminate routine communications and presentations; format documents and reports.
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with policies.
• Process and monitor routine financial transactions and resolve discrepancies.
• Maintain office supplies and equipment; coordinate office moves and vendor quotations.
• Handle general maintenance, health and safety concerns, and training tracking as needed.
• Maintain approved content on websites; provide HR transactional support as needed.

Job description

Stanford University seeks an Administrative Associate 2 to provide administrative and operational support to the Department of Biomedical Data Science in the Stanford School of Medicine. The role reports to the Associate Director of Finance and Administration and involves handling a wide range of routine tasks in a collaborative, inclusive environment.

The position is on-site three to four days per week and is a 6-month fixed-term appointment, reflecting our dynamic project work and commitment