Strategic Admin & Operations Associate II

Stanford University; Palo Alto (CA); On-site; USD 47,000 - 58,000; Full time

Job summary

Stanford University is seeking an Administrative Associate 2 to provide administrative and operational support to the Department of Biomedical Data Science at the Stanford School of Medicine. This role reports to the Associate Director of Finance and Administration and requires on-site work three to four days per week.

The position covers a range of duties including scheduling, communications, travel arrangements, vendor coordination, and basic financial processing.

Qualifications

• High school diploma and three years of administrative experience.
• Strong organizational and written/verbal communication skills.
• Proficient with office software and email applications.

Responsibilities

• Coordinate conferences, seminars, and events, including vendor coordination.
• Draft and disseminate routine communications and materials.
• Plan calendars, resolve scheduling conflicts, and arrange travel per policies.
• Process routine financial transactions and vendor quotations as needed.
• Maintain office supplies and coordinate moves and facility concerns.
• Provide HR transactional support as needed (time cards, I-9s, etc.).
• Guide and train student or contingent workers.

Skills

Administrative support

Scheduling

Event coordination

Travel arrangements

Vendor management

HR transactional support

Education

High school diploma and 3 years of administrative experience

Job description

Stanford University is seeking an Administrative Associate 2 to provide administrative and operational support to the Department of Biomedical Data Science at the Stanford School of Medicine. This role reports to the Associate Director of Finance and Administration and requires on-site work three to four days per week.

The position covers a range of duties including scheduling, communications, travel arrangements, vendor coordination, and basic financial processing.