Administrative Associate 2 - Operations & Scheduling Pro

SupportFinity™; Palo Alto (CA); On-site; USD 44,083 - 52,348; Full time

Job summary

Stanford University’s Department of Cardiothoracic Surgery is seeking an Administrative Associate 2 to provide administrative and operational support under general supervision. You will serve as a resource on policies, coordinate conferences and travel, draft routine communications, and assist with scheduling and logistics.

The role requires a high school diploma with several years of administrative experience, strong organizational and communication skills, and a customer‑oriented approach.

Qualifications

• High school diploma with three years of administrative experience or equivalent.
• Proficient with office software and email applications.
• Strong organizational, verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multitask.

Responsibilities

• Respond to inquiries and act as a resource on policies and procedures.
• Schedule, organize, and coordinate conferences, seminars, and events.
• Draft and distribute routine communications and documents.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Process and monitor routine financial transactions.
• Maintain supplies and coordinate office moves.
• Other duties as assigned.

Skills

Computer skills

Organizational skills

Communication skills

Customer service

Multitasking

Education

High school diploma + 3 years administrative experience

Job description

Stanford University’s Department of Cardiothoracic Surgery is seeking an Administrative Associate 2 to provide administrative and operational support under general supervision. You will serve as a resource on policies, coordinate conferences and travel, draft routine communications, and assist with scheduling and logistics.

The role requires a high school diploma with several years of administrative experience, strong organizational and communication skills, and a customer‑oriented approach.