Administrative Associate: Scheduling, Projects & Outreach

Stanford University; Palo Alto (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support under general supervision. This role supports scheduling, meetings, travel, and communications within the department.

The ideal candidate has a high school diploma with three years of administrative experience, excellent organizational and customer service skills, and proficiency with office software. This position offers a collaborative environment at Stanford University.

Qualifications

• Proficient with office software and email applications.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Responsibilities

• Respond to inquiries and take appropriate action as required; serve as a resource on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors and logistics.
• Draft and generate routine communications; produce materials and presentations.
• Plan and schedule calendars; resolve calendaring conflicts; arrange travel per policies.
• Process and monitor routine financial transactions and resolve discrepancies.
• Maintain office supplies and equipment; coordinate office moves.
• Serve as point of contact for facilities, health and safety concerns; report incidents.
• Maintain approved content on departmental websites.
• May provide human resources transactional support (timecards, I-9s) and faculty affairs support.
• Guide and train student or contingent workers, scheduling and prioritizing workloads.

Skills

Computer skills

Organizational skills

Verbal communication

Written communication

Customer service

Multitasking

Education

High school diploma + 3 years administrative experience

Job description

Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support under general supervision. This role supports scheduling, meetings, travel, and communications within the department.

The ideal candidate has a high school diploma with three years of administrative experience, excellent organizational and customer service skills, and proficiency with office software. This position offers a collaborative environment at Stanford University.