Administrative Associate II - Operations & Scheduling

Stanfordlivetickets; Palo Alto (CA); On-site; USD 47,000 - 58,000; Part time

Job summary

Stanford University is hiring an Administrative Associate 2 on a 6-month fixed-term basis to provide comprehensive administrative and operational support to the Department of Biomedical Data Science at Stanford School of Medicine.

The role requires on-site work three to four days per week, with duties spanning calendar management, communications, travel arrangements, vendor coordination, and HR transactional tasks.

Responsibilities

• Respond to inquiries and determine and take appropriate action as required; serve as a resource regarding policies and procedures.
• Plan and schedule calendar(s); resolve calendaring conflicts; arrange travel per policies.
• Draft and/or generate routine communications; coordinate production and dissemination of documents.
• Maintain and produce materials for conferences, seminars, and events, including vendor coordination.
• Process routine financial transactions; research and resolve discrepancies.
• Maintain office supplies, equipment; obtain vendor quotations; coordinate office moves.
• Serve as point of contact for maintenance, health and safety, and facility concerns; report safety issues.
• Maintain approved content on websites.
• Provide HR transactional support (timecards, I-9s, faculty affairs) where applicable.
• Guide and train student and contingent workers, scheduling and prioritizing workloads.

Job description

Stanford University is hiring an Administrative Associate 2 on a 6-month fixed-term basis to provide comprehensive administrative and operational support to the Department of Biomedical Data Science at Stanford School of Medicine.

The role requires on-site work three to four days per week, with duties spanning calendar management, communications, travel arrangements, vendor coordination, and HR transactional tasks.