Senior Administrative Operations Coordinator

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Children programs

Learning programs

Work-life policies

Sustainable programs

Vibrant university culture

Job summary

Stanford University School of Medicine seeks an Administrative Associate 3 to provide high-level administrative support with limited supervision for multiple faculty, interfacing with senior internal and external groups, donors, and sponsors. The role requires independent management of multiple responsibilities and sound judgment in problem solving.

Core duties include scheduling complex conferences, drafting documents, managing calendars and travel, handling financial transactions, and possibly

Qualifications

• High school diploma and four years of administrative experience.
• Proficient with office software and email applications.
• Strong organizational and communication skills; ability to multi-task and take initiative.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Education

High school diploma and four years of administrative experience

Tools

Advanced computer skills and office software

Job description

Stanford University School of Medicine seeks an Administrative Associate 3 to provide high-level administrative support with limited supervision for multiple faculty, interfacing with senior internal and external groups, donors, and sponsors. The role requires independent management of multiple responsibilities and sound judgment in problem solving.

Core duties include scheduling complex conferences, drafting documents, managing calendars and travel, handling financial transactions, and possibly