Administrative Associate II - Operations & Events Support

Stanford University; Palo Alto, Northern (CA, KY); On-site; USD 47,000 - 58,000; Full time

Job summary

Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support under general supervision. The AA2 role supports the Department of Biomedical Data Science in the Stanford School of Medicine, with an emphasis on on-site work three to four days per week and a proactive, team-oriented attitude.

The position entails coordinating calendars, conferences, and travel, handling routine financial transactions, drafting communications, and assisting with HR

Qualifications

• Provide administrative support and assist with a range of duties in a university department.
• Demonstrate strong organizational skills in scheduling, events, and meetings.
• Communicate effectively with internal/external stakeholders and vendors.

Responsibilities

• Respond to inquiries and determine appropriate actions; serve as policy resource.
• Schedule, organize, and operate conferences, seminars, and events; liaise with vendors.
• Draft routine communications and coordinate production of documents and materials.
• Plan and schedule calendars; arrange travel following policies.
• Process routine financial transactions and resolve discrepancies as needed.
• Maintain office supplies and coordinate office moves.

Skills

Administrative support

Calendar management

Travel coordination

Vendor coordination

Tools

Microsoft Office

Job description

Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support under general supervision. The AA2 role supports the Department of Biomedical Data Science in the Stanford School of Medicine, with an emphasis on on-site work three to four days per week and a proactive, team-oriented attitude.

The position entails coordinating calendars, conferences, and travel, handling routine financial transactions, drafting communications, and assisting with HR