Senior Administrative Associate — Operations & Events

Stanford University; Palo Alto (CA); On-site; USD 53,726 - 63,369; Full time

Job summary

Stanford University is seeking an administrative professional to support busy clinical and academic departments. You will manage calendars for multiple faculty, prepare materials for presentations and conferences, and handle travel arrangements in line with policy.

You will also draft and edit correspondence, maintain unit content, and assist with budgets. Ideal candidates have a high school diploma with several years of administrative experience, exceptional organization, attention to detail,

Qualifications

• Advanced computer skills with office software and email apps.
• Proven ability to complete projects and tasks.
• Excellent organization and meticulous attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work.
• Show initiative and ownership of projects.
• Exercise sound judgment independently.

Responsibilities

• Act on behalf of supervisor in setting priorities and resolving admin issues.
• Oversee scheduling, conferences, events, vendor logistics, and budgets.
• Draft documents for presentations, handouts, grants, and reports.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Manage financial transactions, budgets, and vendor payments.
• Coordinate maintenance, moves, and renovations when needed.
• Track expense reimbursements for faculty and visitors.
• Supervise staff or students as needed; assign workloads and review work.

Skills

Advanced computer skills

Office software

Email applications

Project follow-through

Organizational skills

Attention to detail

Verbal communication

Written communication

Customer service

Prioritize & multi-task

Initiative & ownership

Judgment & discretion

Education

High school diploma & 4 years admin experience

Job description

Stanford University is seeking an administrative professional to support busy clinical and academic departments. You will manage calendars for multiple faculty, prepare materials for presentations and conferences, and handle travel arrangements in line with policy.

You will also draft and edit correspondence, maintain unit content, and assist with budgets. Ideal candidates have a high school diploma with several years of administrative experience, exceptional organization, attention to detail,