Marketing Support Administrative Assistant (Flexible)

Penn State University; University Park (IL); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement plans

75% tuition discount

Job summary

Penn State Alumni Association Marketing team is seeking an Administrative Assistant to support communications, project tracking, reporting, travel arrangements, and invoice processing. The role reports to the Executive Director of Marketing and emphasizes collaboration and detail-oriented administration.

The successful candidate will bring strong organizational skills, teamwork, and a proactive approach to supporting a large alumni community and fundraising efforts.

Qualifications

• Attention to detail and strong organizational skills.
• Ability to coordinate multiple projects simultaneously.
• Positive attitude and willingness to take on new challenges.
• Exemplary interpersonal and communication skills.
• Demonstrated commitment to diversity, equity, and inclusion.
• Proficiency in Microsoft Office and comfort working with technology.
• A proven ability to self-motivate, and to work independently and as part of a team.
• A commitment to professional development and a desire to learn.

Responsibilities

• Provide support to Marketing Team, including copyediting and updating content in publications and online.
• Monitor email distribution schedules and scheduling project kickoff meetings.
• Develop and maintain reports including program performance metrics and budget reports.
• Arrange staff travel and develop reimbursement reports.
• Process and reconcile invoices.
• Provide general administration including calendars, meetings, agendas, and meeting minutes.
• Provide backup support to other administrative staff as needed.

Skills

Attention to detail

Organizational skills

Project coordination

Interpersonal skills

Diversity & inclusion

Microsoft Office

Self-motivation

Teamwork

Education

GED or HS

Tools

Microsoft Office

Job description

Penn State Alumni Association Marketing team is seeking an Administrative Assistant to support communications, project tracking, reporting, travel arrangements, and invoice processing. The role reports to the Executive Director of Marketing and emphasizes collaboration and detail-oriented administration.

The successful candidate will bring strong organizational skills, teamwork, and a proactive approach to supporting a large alumni community and fundraising efforts.