Administrative Assistant – Flexible Hybrid Support & Ops

Penn State Lady Lions; State College (Centre County); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Robust retirement plans

Comprehensive benefits package

Job summary

The Penn State Alumni Association Marketing team is seeking an Administrative Assistant to provide essential administrative support, coordinating calendars, meetings, and communications while assisting with content updates and publication processes.

You will track project deliverables, manage reports and budgets, arrange staff travel, process invoices, and draft meeting minutes, contributing to a high-performing fundraising and alumni relations operation.

Qualifications

• GED or HS required.
• 2+ years of relevant experience required.
• Relevant education accepted in lieu of experience.

Responsibilities

• Supporting the team's communication efforts including copyediting, making updates to content in publications and online, research of information and monitoring email distribution schedules.
• Keeping track of project deliverables, deadlines, review status, and scheduling project kickoff meetings.
• Developing and maintaining multiple reports including program performance metrics from various systems, project status metrics, and budget reports including tracking expenditures and resolving discrepancies.
• Arranging staff travel and developing reimbursement reports.
• Processing and reconciling invoices.
• Providing general administration support including maintaining calendars, coordination of meetings, preparing agendas, and recording/composing meeting minutes.
• Providing backup support to other administrative staff as needed.

Education

GED or HS

Job description

The Penn State Alumni Association Marketing team is seeking an Administrative Assistant to provide essential administrative support, coordinating calendars, meetings, and communications while assisting with content updates and publication processes.

You will track project deliverables, manage reports and budgets, arrange staff travel, process invoices, and draft meeting minutes, contributing to a high-performing fundraising and alumni relations operation.