Administrative Support – University Programs & Alumni Relations

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Job summary

The Pennsylvania State University is seeking an Administrative Support Assistant for University Programs within the Division of Development and Alumni Relations. The role handles first-line contact, scheduling, reports, budget tracking, and event coordination to support fundraising for the Fox Graduate School, Student Affairs, and Undergraduate Education.

The successful candidate will have strong interpersonal skills, proficiency in Excel and Microsoft 365, and the ability to work with donors,

Qualifications

• GED or high school diploma required; 2+ years of relevant experience.
• Requisite certifications: None

Responsibilities

• Greet visitors and direct inquiries.
• Schedule calendars, travel, and meetings.
• Prepare reports, contracts, and proposals.
• Create and maintain files and databases.
• Monitor budget, expenditures, and budget revisions.
• Order supplies and coordinate facilities.
• Coordinate special events and vendor contacts.
• Support confidential administrative duties as needed.
• Interview, train, and supervise support staff when needed.

Skills

Interpersonal skills

Microsoft 365

Excel

CRM systems

eSteward

Stakeholder engagement

Team collaboration

Education

GED/HS

Tools

AWA CRM

eSteward

SIMBA

SAP Concur

Job description

The Pennsylvania State University is seeking an Administrative Support Assistant for University Programs within the Division of Development and Alumni Relations. The role handles first-line contact, scheduling, reports, budget tracking, and event coordination to support fundraising for the Fox Graduate School, Student Affairs, and Undergraduate Education.

The successful candidate will have strong interpersonal skills, proficiency in Excel and Microsoft 365, and the ability to work with donors,