Development & Alumni Relations Admin Assistant

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Paid time off (vacation/holidays)

Retirement plans

Job summary

Penn State University is seeking an Administrative Support Assistant for University Programs, supporting donor relations, events, reporting, and daily office operations at University Park. You’ll handle scheduling, communications, budgeting, and data management while coordinating cross‑unit activities with care and professionalism.

The role emphasizes collaboration with diverse stakeholders, including donors, students, faculty, and staff, along with opportunities for professional development and

Qualifications

• GED or HS with at least 2 years of relevant experience required.
• Proficiency in Excel, Microsoft 365, Teams and Zoom is expected.
• Experience with Penn State CRM (AWA), endowment systems (eSteward) and financial tools (SIMBA, SAP Concur) preferred.

Responsibilities

• Greet visitors and respond to inquiries; coordinate calendars and meetings.
• Prepare reports, contracts, proposals and presentations; maintain files and databases.
• Monitor budgets, process financial transactions, track expenditures, and assist with budget planning.
• Coordinate events, liaise with vendors and manage travel arrangements.

Skills

Interpersonal skills

Communication skills

Budget analysis

Independent & team work

Professional development

Education

GED or HS + 2+ years experience

Tools

Excel

Microsoft 365

Teams

Zoom

AWA CRM

eSteward

SIMBA

SAP Concur

Job description

Penn State University is seeking an Administrative Support Assistant for University Programs, supporting donor relations, events, reporting, and daily office operations at University Park. You’ll handle scheduling, communications, budgeting, and data management while coordinating cross‑unit activities with care and professionalism.

The role emphasizes collaboration with diverse stakeholders, including donors, students, faculty, and staff, along with opportunities for professional development and