Administrative Assistant, Advancement – Alumni Relations

Penn State University; University Park (IL); Vor Ort; USD 41.000 - 59.000; Vollzeit

Benefits dieser Stelle

75% tuition discount

Competitive benefits package

Zusammenfassung

Penn State University is seeking an Administrative Assistant to support the Division of Development and Alumni Relations in the College of Arts and Architecture. You will handle office operations, scheduling, communications, and reporting, working with students, faculty, and external partners across campus.

The role emphasizes confidential information handling, collaboration, and adherence to university policies, with opportunities to assist in events, travel planning, and budget-related tasks.

Qualifikationen

• GED or HS required with 2+ years of relevant experience.
• Relevant education accepted in lieu of experience.

Aufgaben

• Plan, organize, and coordinate daily office activities and administrative processes.
• Provide general office support and ensure efficient workflow per university policies.
• Create, organize, and maintain files, records, and databases.
• Greet visitors, respond to inquiries, and direct them appropriately.
• Serve as a primary point of contact for students, faculty, staff, fellows, and external partners.
• Compose, review, and distribute internal and external communications.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Coordinate travel arrangements and meeting logistics.
• Review, edit, and format reports, presentations, and correspondence.
• Track expenditures and assist with budget preparation and projections.
• Initiate financial transactions, reimbursements, and budget revisions per policy.
• Maintain inventory and order office supplies.
• Support meetings, workshops, and events; reserve spaces and prepare materials.

Kenntnisse

Office administration

Communication skills

Calendar management

Budget tracking

Ausbildung

GED or HS

Jobbeschreibung

Penn State University is seeking an Administrative Assistant to support the Division of Development and Alumni Relations in the College of Arts and Architecture. You will handle office operations, scheduling, communications, and reporting, working with students, faculty, and external partners across campus.

The role emphasizes confidential information handling, collaboration, and adherence to university policies, with opportunities to assist in events, travel planning, and budget-related tasks.