Administrative Assistant, Alumni Relations & Events

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant at the Donald P. Bellisario College of Communications to support donor and alumni relations within the Division of Development and Alumni Relations.

The role involves managing the office, coordinating travel and budgeting, processing financial transactions, and coordinating events on and off campus with leadership from the Director of Development and the Director of Alumni Relations.

Qualifications

• GED or HS with 2+ years of relevant experience.
• Associate degree with 4+ years of relevant experience; or an equivalent combination of education and experience.
• No certifications required.

Responsibilities

• Provide office management, including staffing and scheduling.
• Articulate Penn State’s needs through excellent informal and formal communications.
• Support travel plans and budgeting processes for the office.
• Manage financial transactions as the unit’s primary budget initiator; arrange travel and compile ERS reports.
• Support development and alumni relations initiatives, including mailings and events on/off campus, with the Directors.
• Coordinate staff and donor visits, including agendas, itineraries, hospitality and welcome gifts.
• Greet visitors to the office; answer and direct incoming calls.

Skills

Office management

Budgeting

Communication

Event coordination

Donor relations

Education

GED/HS with 2+ years experience

Associate Degree +4 years experience

Job description

Penn State University is seeking an Administrative Assistant at the Donald P. Bellisario College of Communications to support donor and alumni relations within the Division of Development and Alumni Relations.

The role involves managing the office, coordinating travel and budgeting, processing financial transactions, and coordinating events on and off campus with leadership from the Director of Development and the Director of Alumni Relations.