Donor & Alumni Relations Administrative Assistant

Penn State University; University Park (IL); On-site; USD 41,000 - 65,000; Full time

Job summary

Penn State University, based at University Park, is seeking an Administrative Assistant with Intermediate or Senior Support to assist with donor and alumni relations in the Advancement Office for the Donald P. Bellisario College of Communications.

The role reports to the Director of Development and Alumni Relations and involves office management, budgeting, travel planning, and coordinating events with a focus on inclusive, professional collaboration across teams.

Qualifications

• GED or HS diploma required; 2+ years relevant experience, or equivalent education
• Associate degree with 4+ years relevant experience, or an equivalent combination of education and experience

Responsibilities

• Provide office management, including staffing and scheduling.
• Articulate Penn State’s needs, ambitions, and values through excellent communications.
• Support annual travel plans and budgeting processes for the office.
• Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel; compile ERS reports.
• Support development and alumni relations initiatives, including mailings and events on and off campus.
• Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including agendas, itineraries, hospitality and welcome gifts.
• Greet visitors and answer and direct incoming calls.

Skills

Office management

Scheduling

Interpersonal communication

Budgeting

Donor relations

Education

GED/HS diploma

Associate degree

Job description

Penn State University, based at University Park, is seeking an Administrative Assistant with Intermediate or Senior Support to assist with donor and alumni relations in the Advancement Office for the Donald P. Bellisario College of Communications.

The role reports to the Director of Development and Alumni Relations and involves office management, budgeting, travel planning, and coordinating events with a focus on inclusive, professional collaboration across teams.