Marketing & Alumni Relations Admin Assistant (Hybrid)

The Pennsylvania State University; State College (Centre County); Hybrid; USD 37,000 - 59,000; Full time

Benefits offered by this job

Tuition discount

Benefits package

Job summary

Penn State’s Alumni Association Marketing team seeks an Administrative Assistant to support communications, reporting, travel and invoices. This hybrid position is based at University Park, with flexible work arrangements discussed during interview.

The role emphasizes copyediting, content updates, report development and calendar management, requiring strong organizational skills, attention to detail, and teamwork to support fundraising and alumni relations efforts across 176,000+ members

Qualifications

• GED or HS required.
• 2+ years of relevant experience; relevant education accepted in lieu of experience.
• Certifications: None

Responsibilities

• Copyediting and updating content in publications and online; research and monitor email schedules.
• Track project deliverables, deadlines, review status, and kickoff meetings.
• Develop and maintain reports including program metrics, project status, and budget reports.
• Arrange staff travel and develop reimbursement reports.
• Process and reconcile invoices.
• Provide general administration: calendars, meetings, agendas, and meeting minutes.
• Provide backup support to other administrative staff.

Skills

Attention to detail

Project coordination

Positive attitude

Interpersonal skills

Diversity & inclusion

Tech proficiency

Self-motivation

Independent & teamwork

Professional development

Education

General Equivalency Diploma (GED) or High School (HS)

Tools

Microsoft Office

Job description

Penn State’s Alumni Association Marketing team seeks an Administrative Assistant to support communications, reporting, travel and invoices. This hybrid position is based at University Park, with flexible work arrangements discussed during interview.

The role emphasizes copyediting, content updates, report development and calendar management, requiring strong organizational skills, attention to detail, and teamwork to support fundraising and alumni relations efforts across 176,000+ members