Mandarin-Speaking Administrative Assistant

Creative Innovation Inc; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Creative Innovation Inc. is seeking an organized Administrative Support Specialist to provide daily office and warehouse coordination in Houston, TX.

You will manage documents, email, and cross-department workflows, ensuring accurate records and timely follow-ups. Responsibilities include coordinating with vendors, handling bills and licenses, maintaining trackers, and supporting compliance-related paperwork for offices and warehouses; the role requires bilingual English and Mandarin

Qualifications

• Associate degree or higher preferred; experience in administration, office management, operations support, or a related field is preferred.
• Strong communication and coordination skills; able to work with internal teams, warehouse managers, vendors, and service providers.
• Detail-oriented, responsible, and able to manage multiple tasks with clear records and follow-up progress.
• Proficient in Microsoft Office; capable of organizing spreadsheets, managing documents, and basic data entry/ tracking.
• Bilingual in English and Mandarin Chinese is required; communicate with vendors and internal Chinese-speaking teams.

Responsibilities

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, supplies, and basic warehouse supplies.
• Communicate with vendors and service providers (property management, landlords, insurance, internet, cleaning, security, maintenance); follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and document management (rent, utilities, contracts, licenses, notices, filing).
• Assist with business licenses, registrations, permits, and other compliance documents; maintain trackers (vendor lists, contract expiration reminders, renewal records, payment records, asset/equipment).
• Complete other administrative support tasks as assigned.

Skills

Administration

Office management

Operations support

Warehouse administration

Communication

Coordination

Microsoft Office

Bilingual: English & Mandarin

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Creative Innovation Inc. is seeking an organized Administrative Support Specialist to provide daily office and warehouse coordination in Houston, TX.

You will manage documents, email, and cross-department workflows, ensuring accurate records and timely follow-ups. Responsibilities include coordinating with vendors, handling bills and licenses, maintaining trackers, and supporting compliance-related paperwork for offices and warehouses; the role requires bilingual English and Mandarin